Withdrawal Procedures

Students who find it necessary to completely terminate enrollment at the University must complete a Withdrawal Form.

NOTE:  Students are not able to withdraw once final exams have begun. 

If you received loans while attending Minot State University through the Federal Direct, Federal Perkins, and/or Nursing Student Loan Program(s), you are required to complete a loan exit counseling. This must be done upon graduation, withdrawal from school, or dropping below half time.

The purpose of exit counseling is to review your rights and responsibilities, provide information about repayment options, cancellation provisions, and answer any questions that you might have concerning the repayment of your loans.

You can complete the Federal Direct loan exit counseling online at www.studentloans.gov. If you have borrowed a Federal Perkins or Nursing loan, loan exit counseling can be completed online with Mapping Your Future. This takes approximately 30 minutes and the Financial Aid Office will be notified that you have completed this requirement.

Students who withdraw from school should be aware of the MSU Refund and Return of Title IV Funds Policy for Withdrawal from all Classes Policy and the Refund Schedule.

Unofficial Withdrawal:
Students who stop participating in all classes in the midst of a semester without formally withdrawing are considered to have unofficially withdrawn.

If a student earns a passing grade in one or more classes in a semester (fall, spring or summer term), MSU will presume the student completed the course and thus completed the period of enrollment. If a student who began attendance and has not officially withdrawn fails to earn a passing grade in at least one course offered over an entire semester, MSU will assume the student has unofficially withdrawn and will seek documentation of the student’s last date of academic participation in his or her courses. The determination of unofficial withdrawals will occur after grades are posted at the end of each semester by creating a list of all students who received all F’s, I’s, or U’s for the payment period (semester). For unofficial withdrawals, the withdrawal date used for calculating Return of Title IV funds is the later date of either the midpoint of the period of enrollment or the last date of academic participation in any course as reported by the student’s faculty members.

Based on the determined unofficial withdrawal date, a Return of Title IV funds calculation will be completed to determine the amounts and types of federal financial aid to be returned and MSU will return the unearned Title IV funds to the Federal Aid programs. All unearned financial aid funds to be returned will be the responsibility of the student to repay to MSU. A letter will be mailed to the student at the time of the calculation notifying the student of their obligation to repay MSU for the unearned portion of the federal financial aid they received for the semester and a point of contact from the MSU Business Office will be identified in the letter. Students who unofficially withdraw will be placed on Financial Aid Disqualification following the term in which they receive all F’s, I’s, or Us.

Catalog Year:
Please be aware that when students withdraw and return to MSU, they must complete the requirements under the catalog representing the term in which they reenroll per the Catalog Governing Graduation policy found in the Undergraduate Catalog.