New Adjunct Faculty

Adjunct Onboarding Information

Welcome to the Minot State University adjunct onboarding process. This page will assist you in the onboarding process for new adjunct faculty with Minot State.

1. Once you have applied for and been granted the position, the administrative assistant in your area or the HR office will initiate a background check through Sterling Talent Solutions. 

2. When the background check comes back CLEAR, you will be notified. At that time, you will need to complete the following forms:

  • FERPA form - This form starts the process of getting an employee number, access to email, and access to Blackboard.
  • Teacher’s Oath (or Affirmation form) - This form needs to be notarized, which can be done at Minot State's Business office on the second floor of the Administration Building, if desired. Stop by and one of the notaries in that office can assist with the process.
    • According to Chapter 15, section 10-13.2, North Dakota revised Code of 1943, every professor, instructor, or teacher employed by any university or college in this state, which is supported in whole or in part by public funds, shall take the oath of affirmation prescribed in this chapter.

These forms should be sent to the Vice President for Academic Affairs Office. Once they are received, information will be processed to get your account set up in the North Dakota University System (NDUS). This process can take 48-72 hours. Once this process is complete, you will receive an email from Minot State's Information Technology department (usually from Lauralee Dammen) with instructions to claim your account.

3. Please provide a copy of your current CV/resume and a copy of your transcript with the highest degree earned to the Vice President for Academic Affairs. These items can be emailed to Celeste. 

4. After you have been assigned a Minot State login and password, you must complete Title IX training and submit the Title IX Policy Acknowledgement form to the Vice President for Academic Affairs Office. To access the training, follow the links in the Acknowledgement form.

For questions, call 701-858-3310 or email Celeste. The VPAA's office is located on the 2nd floor of the Administration Building f you need to drop off physical copies of any of the forms. 

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For Chairpersons

As part of the adjunct hiring process, the department/division chairperson must complete and submit the Faculty Teaching Qualifications Form to the Vice President for Academic Affairs Office. 

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Additional Items

Once on campus (Campus Map), visit the Payroll Office to complete the new hire payroll paperwork. If you will be teaching at a distance, please contact Payroll (701-858-3334) for assistance in accessing the needed payroll paperwork.

Employment Verification (Form I-9)

In accordance with U.S. federal law, MSU requires all new employees to verify their identity and employment eligibility, to work in the United States, within three days of commencing work at the university. Please bring  Form I-9 Acceptable Documents to the Office of Payroll and Benefits located on the second floor of the Administration Building.

Direct Deposit

All employees are required to enroll in direct deposit to receive their bimonthly paychecks. Please complete the Enrollment Form and submit it to the Office of Payroll and Benefits (second floor of Administration Building).

MSU Identification Card

To obtain your MSU ID, bring a government-issued photo ID to the second floor of the Student Center. The MSU ID card serves as your official University identification and is required for access to certain facilities and events. The card may also be used as a debit card for campus purchases and meal plans at a discounted rate. For questions, contact the director of the Student Center.

Parking Permit

New employees can purchase a parking permit online or in-person from the Parking Office, located on the first floor of the Student Center. 

Minot State Email and Office 365

To access your Minot State email address and Office 365, visit here. You can also find information about Duo Multifactor authentication, Teams, One Drive, and more.

Information Security - Duo Two-Factor Authentication

Two-factor authentication protects your university account by adding a second layer of digital security. All members of the MSU community are required to use Duo Two-Factor Authentication. Phone numbers in the HRMS system are automatically enrolled in DUO.  

Blackboard Learning Management System

All classes have a Blackboard shell. You can access Blackboard at this link. For assistance, contact Online Instructional Technology staff. 

Campus Connection

Class rosters are located in Campus Connection. Grades are also submitted in Campus Connection. Contact the department or division chair with questions or see Faculty Training Materials on the Registrar's Campus Connection How To page.

Starfish

Starfish is a communication tool used by Minot State University faculty, staff and students to support student academic success. The Starfish Early Alert program is a university-wide collaborative effort enabling instructors to give praise (kudos) or raise concerns (flags) regarding students' academic performance early in the term. Communication is sent to students regarding available resources and advisors/support staff are asked to reach out to the student where appropriate. In addition, class rosters, additional student information, and an appointment/office hour scheduler are also available in Starfish. Each semester, enrollment reports are submitted in Starfish. For questions or to learn more, contact Tammy Wolf.

New Employee Self-Service Orientation 

The MSU self-service portal provides employees with access to their information including personal data, payroll, compensation, benefits information, and the leave request system. Access the PDF slideshow here.