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Office of Human Resources

Welcome

The Office of Human Resources supports the mission of Minot State University with a blend of innovative programs and services to attract, develop and retain a highly talented and diverse workforce dedicated to the student experience.

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Staff Handbook
2018-19

   

News and Information


Annual "Paycheck Checkup"

Following the recent changes to the tax law, the IRS encourages the use of the IRS Withholding Calculator to perform a quick “paycheck checkup” to identify your optimal tax withholding. Make changes to your Form W-4 online via employee self-service


NDUS Legislative Agenda

There is a “Legislative” tab on Inside.NDUS if you would like to monitor any of the 70+ bills filed and monitored by the NDUS. Located within the site are—bill versions, amended language, status, and NDUS testimony. You can search the list of bills by name, number, description or staff assigned.   


Health & Wellness

Please see January’s issue "Healthy Diet, Health Mind" in The Village monthly newsletter, Keeping in Touch. These newsletters are great reminders of the benefit and include EAP contact information. Past newsletters are archived at VillageEAP.


TIAA Financial Advisory Services - Campus Dates

One-on-one advisory sessions for employees are available from January. 29 to February 1. Significant others are welcome to join. Please use the TIAA LINK to schedule your appointment.

Date Time Location
Tuesday, January 29  12:00 PM - 3:00 PM Student Center 2FL
Wednesday, January 30     8:00 AM - 3:00 PM Student Center 2FL
Thursday, January 31  8:00 AM - 3:00 PM Student Center 2FL  
Friday, February 1  8:00 AM - 10:00 AM     Student Center 2FL

Register for TIAA's January live webinars 


IRS Announces Contribution Limits for 2019

The amount you can contribute to your 403(b) and 457 retirement plans will increase from $18,500 in 2018 to $19,000 in 2019. If you are age 50 or over, the catch-up contribution limit will remain at $6,000 for each plan.


Annual Open Enrollment - 2019 Plan Year

The NDPERS Annual Open Enrollment season starts on Monday, October 15 and closes on Friday, November 2, 2018. You can complete your annual enrollment benefit elections through the PERSLink Member Self Service (MSS) online portal or the mobile app. For detailed information, please see The Annual Enrollment PERSpectives Newsletter or log on to NDPERS.


Flexible Spending Account (FSA) Provider Transition asiflexlogo.png

Effective January 2019, ASIFlex will be the new NDUS flex spending provider. There will be a blackout period for filing claims and using the FSA debit card for approximately two weeks at the end of December to allow time for the transition. ASIFlex will conduct employee training on Thursday, October 11, from 9 a.m.-10 a.m. and 10 a.m.- 11:00 a.m. in the Westlie Room.

If you are currently enrolled in the MSU FSA, plan to enroll, or want to learn more about health and dependent care flexible spending account options, we encourage you to attend. Additional information will be posted on Campus News as we move closer to the effective date. ASIFlex Transition Timeline

ASIFlex Presentation       How to Enroll Online


MSU's New Employee Onboarding Program is Live

The goal of this program is to welcome new employees to the MSU community, following the acceptance of an offer from the university, ensure a smooth and successful transition and set the tone for an engaging experience from the moment they arrive on campus.

For additional information, select the " New Employees" tab on the HR homepage. Training, including HRMS automated onboarding activities, will be announced in the coming weeks. The following orientation modules will be provided to new hires.

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duo-authentication-10-hour.png HRMS Update: Stay Logged In
 
DUO authentication has been updated so you can stay logged in to your device for up to 10 hours without being prompted to re-authenticate. Opt into this feature by checking Remember me for 10 hours".

  • Browsers may be set to clear the cache when closed. Please double check your browser settings when using this feature.

 


Getting a Head Start on your Future - Microsite

Getting a Head Start on your Future - Microsite

The HR Office collaborated with the TIAA marketing team to design a new retirement plan introduction (microsite), hosted by Brainshark. Getting a head start on your future...An overview of the Minot State University Retirement Plan This initiative will be integrated into the new MSU onboarding program (Fall 2018) and is part of an ongoing objective to expand digital self-service.


2018 Policy Notification

This semi-annual notification serves as a reminder to MSU employees to review the work-related policies and practices that underpin the mission and goals of our University. Please refer to HR Policies and Procedures. Policy notifications are posted in MiSU Public Information.
Policy Update: Voluntary Work-Schedule Reduction


Supervisor Training — "Recruit, Retain, Onboard and Build Culture"
Friday, June 8, 2018 (8:30 a.m. to noon) Grand Hotel 


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MSU HR partnered with Hoonuit (formerly Atomic Learning) to extend technology training and professional development opportunities to all MSU employees. Hoonuit ("who-knew-it") is an online training and professional development platform with hundreds of bite-sized instructional modules on topics ranging from software & technology, data & analytics, teams & leadership, culture & communication, employee health, and wellness.

Log in with your NDUS ID and password.


Boost Your Financial Know-How with TIAA Live Webinars  

Register for on-demand and live webinars at TIAA.org/webinars.
Check "MiSU Daily" for additional programs and on-campus schedule for TIAA advisory services.  

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2018-2019 Staff Handbook

The Human Resources Office, in collaboration with the Staff Senate, introduce the 2018-19 Staff Handbook. The Handbook includes an overview of MSU's history and traditions, insight into MSU work life, guiding policies & practices, health & retirement benefits, new employee resources, compensation and payroll information, employee leave time, campus health and safety procedures.


Employee Self-Service Update 

HRMS has been upgraded to PeopleSoft Fluid, a new self-service interface. When logging in, you will notice that the employee self-service homepage has interactive tiles that provide easier navigation across platforms. Access the user guide for additional information on how to customize your fluid pages. User Guide: Getting to Know Fluid


Supervisor Insight for the Holiday Season - Strengthening Morale in the Workplace

This quarter's issue of VBI provides a refresher on "Strengthening Morale in the Workplace" during this particular time of year. The holiday season, along with end-of-semester to-dos, can be a particularly stressful time for supervisors and employees. The holiday season may also present unique and personal challenges which call for sensitivity. Supervisory support can make all the difference!


Save money on health care and dependent care costs

With open enrollment around the corner (October 16 - November 3), it's time to consider all of the options. Can you possibly save money on health care and dependent care costs by using a flexible spending account (FSA)? Here is some useful information to help you decide.

 


Hiring Managers: Candidate Screening & Evaluation Tools

HR has posted applicant screening and evaluation tools to assist hiring managers with federal and state compliance (e.g. veteran's preference, EEO, affirmative action) while also helping to achieve a more efficient screening/hiring process. Please access the Interviewing Kit on SharePoint and contact HR if you have any questions.


Employee Self-Service Update

You can now access your Annual Statement and estimate your Retirement Benefit with the updated factors through PERSLink Member Self Service (MSS).


TIAA Mobile App  

Stay connected to your financial goals with the TIAA mobile app. Track investments, check balances, find/send documents or contact your advisor on your Apple or Android device.   

     


Special Topic: Basic Estate Planning, 8/16, 1 p.m.
 
Register for this and other live webinars (click to enlarge) at TIAA.org/webinars.


Minot State University has been named one of the best four-year colleges of 2017, according to the website Schools.com.

The website ranked more than 1,600 schools across the country and looked at affordability, flexibility, and other factors.


The $250 Wellness Benefit is Back

Effective June 1, 2017, the NDPERS Dakota Wellness Program $250 Benefit will be reinstated for all eligible members and their covered spouses participating in the NDPERS group health insurance plan. For more information contact our Wellness Center.


Employee Recognition Awards

On Wednesday, May 10, MSU faculty and staff came together at Ann Nicole Nelson Hall to honor our retirees and those who have reached 5-year milestones including 20, 25, 30 and 35 years of service. 


MSU Strategic Plan - Newsletter (May 2017)

Twenty-Three Administrators
Twenty-Five Faculty
Sixteen Students
Twelve Staff
Four Deans
One Team
 
One Plan
EMPOWERING GENERATIONS

read


April is Financial Literacy Month

Keep on building your financial know-how. TIAA-CREF is introducing live and on-demand webinars at www.tiaa-cref.org/ve. Live TIAA Webinars start on April 14 th and on-demand webinars can be viewed now. Our TIAA financial consultant will be on campus April 19-20. Book an appointment 


The Art of Mindfulness in Managing Stress (April 3)

If there is one condition that describes our lives today, it is “stressed out”. Recent changes in our community have increased stress levels for many of us. High stress levels take a toll on our life, work, physical health and relationships. Learning how to recognize and reduce stress is key to living a healthy life. Take some time out of your “busyness” to practice the techniques for managing stress. This program is brought to you by your Staff Senate, Wellness Center, Marketing and Human Resources team. Questions: marc.wachtfogel@minotstateu.edu

Date: Monday, April 3
Time: 2:00 to 3:30 p.m.
Location: Administration Building – Missouri Room  


Leading for Wellness (March 28)

In today's corporate world of hiring talented employees and the need to manage health care spending, organizations that create a culture surrounding wellness dimensions will hold a competitive advantage. All Minot State University employees are welcome to attend “Leading for Wellness” in the Aleshire Theater. Please RSVP to paul.brekke@minotstateu.edu if you plan on attending.  For more detailed information, visit  http://bit.ly/2nLwTkY.

Date: Tuesday, March 28
Time: 1:00 to 2:30 p.m.
Location:  Hartnett Hall - Aleshire Theater


New Applicant Screening Process

MSU HR has contracted with Sterling Talent Solutions to conduct background investigations as part of the application process. Through this partnership, we are reducing cost while increasing workflow efficiency and customer service. If your department has part-time or student workers who require screening ( NDUS 602.3), please contact HR for access and training. Training will take place on February 22 via web meeting. Faculty and staff applications will continue to be handled by HR.

Please note that consent forms will only be used when an applicant's email address is not available.


NDUS Faculty Leave Task Force

The NDUS Faculty Leave Task Force resumed meetings on January 11.  Chancellor Hagerott charged the task force with providing one consistent policy for all 11 institutions for annual leave and sick leave for faculty.
If you have any questions for MSU representatives on the Task Force, please contact Ernst Pijining (Faculty SBHE Representative)  ernst.pijning@minotstateu.edu or Marc Wachtfogel (HR Director) marc.wachtfogel@minotstateu.edu.   List of Task Force Members


Frontline-AppliTrack Recruiting and Hiring Platform 

HR goes LIVE with Frontline-AppliTrack Recruiting and Hiring.  Visit the Frontline-AppliTrack page (sidebar on left) for system access, a step-by-step user guide and Frontline Learning Center resources.