Faculty Evaluation

Deadlines and information about faculty evaluation are included below. Faculty position descriptions (Word or fillable pdf) for the subsequent academic year should be completed and attached to the evaluation when it is due to the VPAA.

For details about faculty evaluation, see Faculty Senate Bylaws, Article IV Evaluation of Faculty.

Format of the annual evaluation currently varies by department. Contact the department chairperson for more information and to obtain the appropriate template.

Note. When deadlines fall on a weekend, materials should be handed in on the following Monday.

Deadlines for Evaluation and Goals - Year 1 Probationary Faculty

January 3 - First-year faculty self-evaluation, goals, and updated CV due to chairperson
January 14 - Chairperson's evaluation of and goals for first-year faculty due from chairperson to faculty
January 24 - First-year faculty self-evaluation and goals, chairperson's evaluation, and updated CV due from chairpersons to VPAA Office

Deadlines for Evaluation and Goals - Year 2 Probationary Faculty

First second-year evaluation

October 8 - Second-year faculty self-evaluation, goals, and updated CV due to chairperson
October 22 - Chairperson's evaluation of and goals for second-year faculty due from chairperson to faculty
November 5 - Second-year faculty self-evaluation and goals, chairperson's evaluation, and updated CV due from chairpersons to VPAA Office

Second second-year evaluation

January 31 - Faculty self-evaluation, goals, and updated CV due to chairperson
March 6 - Chairperson's evaluation of and goals for faculty due from chairperson to faculty
March 13 - Faculty self-evaluation and goals, chairperson's evaluation, and updated CV due from chairpersons to VPAA Office

Deadlines for Evaluation and Goals - Year 3 Probationary Faculty

December 1 - Tenure-track faculty in their third year of appointment submit a pre-tenure
portfolio to their chair.
January 31 - Faculty self-evaluation, goals, and updated CV due to chairperson
February 1 - Chair of the Department/Division to submit pre-tenure review portfolio to the Tenure Committee in care of the office of the Vice President for Academic Affairs. The materials in the portfolio must include and be organized in the same manner as
described in Article V Section 3 of the Bylaws.*
March 6 - Chairperson's initial evaluation of and goals for faculty due from chairperson to faculty
April 5 - The Tenure Committee completes pre-tenure review and simultaneously distributes the results/findings to the faculty member and the Chair of the Department/Division.
April 5-17 - The pre-tenure review completed by Tenure Committee shall be addressed as part of the third-year faculty member's annual evaluation. At a minimum, the faculty member, in consultation with the chairperson, will address any concerns or deficiencies identified by the pre-tenure review and document a strategy to ameliorate them. The completed evaluation, including a copy of the pre-tenure review form, will be forwarded to the Vice President for Academic Affairs.
April 17 - Third-year faculty self-evaluation and goals, chairperson's evaluation, and updated CV due from chairpersons to VPAA Office

Deadlines for Evaluation and Goals - Years 4-6 Probationary Faculty

January 31 - Faculty self-evaluation, goals, and updated CV due to chairperson
March 6 - Chairperson's evaluation of and goals for faculty due from chairperson to faculty
March 13 - Faculty self-evaluation and goals, chairperson's evaluation, and updated CV due from chairpersons to VPAA Office

Deadlines for Evaluation and Goals - Tenured Faculty

January 31 - Faculty self-evaluation, goals, and updated CV due to chairperson
March 6 - Chairperson's evaluation of and goals for faculty due from chairperson to faculty
March 13 - Faculty self-evaluation and goals, chairperson's evaluation, and updated CV due from chairpersons to VPAA Office
SPL Policies for Tenured Faculty by Academic Unit

More to come

Deadlines for Evaluation and Goals - Benefitted Special Contract Faculty

January 31 - Faculty self-evaluation, goals, and updated CV due to chairperson
March 6 - Chairperson's evaluation of and goals for faculty due from chairperson to faculty
March 13 - Faculty self-evaluation and goals, chairperson's evaluation, and updated CV due from chairpersons to VPAA Office

Deadlines and Forms - Adjunct Faculty

Adjunct faculty evaluation procedures and form
A copy of the completed annual evaluation should be sent to Academic Affairs office and placed in the adjunct faculty member's personnel file.

Position Descriptions

Position descriptions for the following academic year should be submitted with the faculty member's annual evaluation each year.

Position description form (fillable Word)
Position description form (fillable PDF)

Non-renewal, Termination, or Dismissal of Faculty

The ND State Board of Higher Education policy on the non-renewal, termination, or dismissal of faculty is outlined in SBHE Policy 605.3. Hearings, appeals, and mediation related to non-renewal, termination, or dismissal are outlined in SBHE Policies 605.4 and 605.5.

SBHE Policy 605.3 Nonrenewal, Termination or Dismissal of Faculty
SBHE Policy 605.4 Hearings and Appeals
SBHE Policy 605.5 Mediation

Faculty Evaluation