Faculty & Staff Information

Campus procedures for hiring student employees

Payments to Foreign Individuals/Companies
9/5/6 Rule Form [pdf]
Employee vs. Ind. Contractor Determination-IRS Guidelines
Foreign National Information Form [pdf]
Chart for Determining Payments to Foreign Nationals [pdf]
Checklist for Honorarium to Foreign National [pdf]
Checklist for Travel Reimbursement to Foreign National [pdf]
Form Source Income Form-Individual [pdf]
Form Source Income Form-Company/Corp [pdf]
Form 8233 [pdf]
W-7 Form [pdf]
W-8 BEN Form (for Individuals) [pdf]
W-8 BEN-E Form (for Comp./Corp.) [pdf]
W-9 Form [pdf]
Honorarium & Travel Reimbursement Payment Information [pdf]
Regulations of Non-immigrant Visa Holder Work Hours [pdf]
Foreign Student Certification for Business Related Reimbursement [pdf]
Prizes/Awards/Travel Reimbursement - Student Tax Information [pdf]

Grants & Contracts
Specific Unallowable Costs [pdf]
Sample Budget
Effort Certifications

Purchasing Card
Appeal Form [pdf]
Application & Use Agreement [pdf - Adobe Acrobat required for electronic submission]
Credit Limit Increase Request [pdf - Adobe Acrobat required for electronic submission]
   — Purchasing Card Policy-NDUS, Purchasing Card Procedure-NDUS [pdf]
JP Morgan PaymentNet Quick Reference Card [pdf]
Purchasing Card Record
Purchasing Card Training (Annual mandatory training each year)
   — Course Site
   — Training Handout

Important Travel Information [pdf]
Mileage Information
Policy 505 - Reimbursement for Meals and Lodging [pdf]
Per Diem Rates - see: www.gsa.gov/perdiem
Travel and Expense User Guide [pdf]
Travel and Expense Approver User Guide [pdf]
Travel and Expense Quick Reference Guide [pdf]
Travel Authorization Form [pdf]
Travel - Student Group Meal Advance [xls]
Travel Summary Worksheet [fillable pdf]
Travel Worksheet - Employee [pdf]
Travel Worksheet - Nonemployee/Student [pdf]

Policy & Procedures
Advertising Policy
Agreement for Off-Campus Equip Use [pdf]
Allowable and Unallowable Expenditures [pdf]
Annual Budget Request Process
Annual Leave Policy [pdf]
Bank accounts: University-affiliated organizations [pdf]
Code of Conduct Policy [pdf]
Credit Card Procedures [pdf]
Deposits of Checks & Cash [pdf]
Employee Responsibility and Activities: Theft, Fraud, Abuse & Waste [pdf]
Identity Theft Prevention Program (Red Flag Rules) [pdf]
Late Fee Notice
Moving Expense Reimbursement Form [pdf]
Purchasing Policies and Procedures [pdf]
Record Retention Policy
Search Committee Guidelines Policy [pdf]
Spouse & Dependent Tuition Waiver Policy & Procedures
Spouse & Dependent Tuition Waiver Form
Taking University Equipment Home
Tuition Waivers/Release Time for Employees
Use of Personal Vehicles for University Business

All pay records are due in the Business Office on the 16th AND 1st of each month or if that day falls on a holiday or weekend, the first working day following that date.