Grant & Contract Proposal – Preapproval Process

All proposals where Minot State University is the fiscal agent and/or recipient of any funds must be approved prior to submission to the funding agency.

To ensure that all grant and contract proposals align with Minot State’s mission and vision and can be adequately supported by the university, the following preapproval process is required.

The Principal Investigator (PI) must contact the Office of Sponsored Programs (OSP) prior to submitting a proposal to ensure adequate time and resources are available to support proposal submission.
- Share the grant/contract details, including funding agency name, solicitation documentation (request for proposal), and due date.
The PI must initiate the MSU required preapproval process for all grant/contract proposals.
- At least ten (10) business days prior to the proposal deadline, email the following to the OSP director:
  - Detailed proposal summary or abstract,
  - Detailed budget and budget narrative/justification; and
  - Completed the MSU preapproval form, including PI and department chair signatures. See form for detailed instructions.
The OSP will review this information; if no changes are necessary, the OSP Director will send the packet to the MSU Grants and Accounting Analyst and Vice President for Academic Affairs for final review and approval.
Once the information has been reviewed and approved, the OSP Director will inform the PI that the proposal may be submitted. The PI will receive a copy of the final, signed preapproval form.

Grant & Contract Preapproval Form

Direct questions to:

Amy Armstrong, Office of Sponsored Programs
701-858-3578 or amy.armstrong@minotstateu.edu