As required by SBHE Policy 605.1, each tenured faculty member shall undergo a post-tenure review (PTR) within three years after receiving tenure, and every five years or more frequently thereafter.
Post-tenure review (PTR) will begin at Minot State according to the timeline listed below.
- By December 15, 2025: VPAA sends notice to faculty who will undergo PTR during current academic year and electronic PTR dossier folder made available.
- January 30, 2026: Chairpersons or immediate supervisors sends the names of requested tenured faculty reviewers for faculty to undergo PTR to the AVPAA or VPAA for review.
- February 15, 2026: PTR materials must be uploaded to the electronic dossier folder.
- February 15, 2026: PTR committee members finalized and access to dossiers provided to committee members.
- February 16, 2026: Evaluation by PTR committee commences.
- April 15, 2026: Evaluation by PTR committee concludes. PTR reviews filed with the Office of the VPAA.
- May 1, 2026: In cases when needed, performance improvement plans must be completed by the department chair, provided to faculty member, and filed with the Office of the VPAA.
- By September 1: VPAA sends notice to faculty who will undergo PTR during current academic year and electronic PTR dossier folder made available.
- October 1: Each faculty member undergoing PTR sends the name of their requested tenured faculty reviewer to the AVPAA or VPAA for review.
- October 15: PTR materials must be uploaded to the electronic dossier folder.
- October 15: PTR committee members finalized and access to dossiers provided to committee members.
- October 16: Evaluation by PTR committee commences.
- December 1: Evaluation by PTR committee concludes. PTR reviews filed with the Office of the VPAA.
- December 15: In cases when needed, performance improvement plans must be completed by the department chair, provided to faculty member, and filed with the Office of the VPAA.
- Minot State PTR policy (approved by a vote of the faculty on December 5, 2025)
- SBHE Policy 605.1
- North Dakota Century Code
- Text located in section 15-10-13.4 Academic Tenure- Policy-Evaluations
- PTR Evaluation Form (draft)
The VPAA has created a PTR rotation to ensure all tenured faculty receive a PTR by the end of academic year 2027-2028. The list of faculty is located in the Excel workbook linked below.
2025-2026: Year 1
- Those tenured in 1995-2004 and 2023.
2026-2027: Year 2
- Those tenured in 2005-2016 and 2024.
- Those tenured in 2017-2022 and 2025.
2028-2029: Year 4
- Those tenured in 2026
2029-2030: Year 5
- Those tenured in 2027
2030-2031: Year 6
- Those tenured in 1995-2004, 2023, and 2028.
2031-2032: Year 7
- Those tenured in 2005-2016, 2024, and 2029.
2032-2033: Year 8
- Those tenured in 2017-2022, 2025, and 2030.
2033-2034: Year 9
- Those tenured in 2026 and 2031.
2034-2035: Year 10
- Those tenured in 2027 and 2031.
What should be included in a PTR dossier?
According to Minot State’s PTR policy, “Dossier materials shall include, at a minimum, an updated curriculum vitae, all formal annual evaluations from the period being evaluated (including both self-evaluations and the signed chairperson evaluations), and a narrative of up to three pages providing context for and detailing accomplishments in all of the areas outlined in the faculty member’s position description during the period under review.” The VPAA will provide a link to your electronic dossier folder.
Those faculty members being reviewed during 2025-2026, must provide their formal annual evaluations for calendar years 2022, 2023, and 2024.
What is the composition of a faculty member’s PTR Committee?
A culminating post-tenure evaluation committee is required by HB 1437 and must consist of “the administrative supervisor of the faculty member being evaluated, at least one ranking administrator, and tenured faculty comprising no less than one-third and no more than one-half of the committee.”
At Minot State, the culminating post-tenure evaluation committee is called the Post-Tenure Review (PTR) Committee, which consists of a ranked administrator (AVPAA or VPAA), the chairperson or immediate supervisor of the faculty member under review, and a tenured faculty reviewer. The tenured faculty reviewer will be proposed by the chairperson or immediate supervisor in consultation with the faculty member under review and approved by the ranking administrator.
The PTR Committee will evaluate the faculty member’s PTR dossier. The review will rate and provide narrative regarding teaching, scholarship, and service guided by criteria provided in the annual evaluation, as described in Article IV of the Bylaws of the Faculty Handbook.
What is the period of review for the first PTR after receiving tenure?
As required by SBHE Policy 605.1, each tenured faculty member shall undergo a PTR during their third year in a tenured faculty position and then no later than five years after their last PTR. The first PTR will evaluate the faculty member’s performance over the previous three years, and subsequent PTRs will evaluate their performance since the most recent PTR.
The review period covers the three calendar years following the tenure review. For example, a faculty member whose first year of tenure was in 2023-2024, who is undergoing their first PTR during 2025-2026, would be reviewed on their contributions in teaching, scholarship, and service from calendar years 2022, 2023, and 2024.
Faculty members who earned tenure prior to 2023 will also have a review period of the previous three years during this initial PTR. For instance, a faculty member whose first year of tenure was 2010-2011, who is undergoing their first PTR during 2025-2026, would be reviewed on their contributions in teaching, scholarship, and service from calendar years 2022, 2023, and 2024.
Do faculty members who are retiring at the end of this academic year need a PTR?
Faculty who have submitted an official, written notice of retirement that has been formally accepted are exempt from PTR.
What can faculty do if they disagree with their PTR?
Faculty members will be provided a copy of their PTR evaluation and may provide a response if desired. This response will be attached to the PTR included in the faculty member’s personnel file in the VPAA’s Office.
If a faculty member is provided a performance improvement plan (PIP), Minot State’s PTR policy states, “If the faculty member does not agree with the performance improvement plan, the faculty member has the right to provide a written response that will be attached to the PIP. A response to a PIP does not invalidate the terms of the PIP.”
In addition, the PTR policy indicates:
If the post-tenure review results in a written notice of intent to terminate for cause pursuant to SBHE Policy 605.3(8) or the imposition of a formal sanction pursuant to SBHE Policy 605.3(9), the faculty member may request a hearing before the Faculty Rights Committee in accordance with SBHE Policy 605.4. If the outcome of the post-tenure review results in a non-disciplinary action, such as the implementation of a performance improvement plan, the faculty member’s rights are governed by N.D.C.C. § 54-06-21 and the institution’s grievance procedures established under SBHE Policy 612.
What if I have additional questions or need help?
Please reach out to Laurie Geller, Vice President for Academic Affairs, at laurie.geller@minotstateu.edu or 701.858.3329.
