Registration Overrides

Students should be able enroll themselves on Campus Connection once their enrollment time and date has been reached. For assistance, please check our Campus Connection 'How To' videos here.

We are transitioning to the Registration Action eForm in Campus Connection! Below are the registration actions, description of each, who approves, and any notes:

Registration Action 

Description 

Approvers 

Notes

Add after the deadline 

Adding after the last day to add 

Instructor and chair 

 

Change from S/U grading through last day to drop 

Changing back from S/U grading; conditions apply 

Instructor 

Students must be in good academic status and junior status; only 15 credits can be elective S/U graded; classes can only count in concentration. See the catalog for more info.

Change to S/U grading through last day to drop 

Changing to S/U or pass/fail (A-C=S/D & F=U) grading; conditions apply 

Instructor 

Students must be in good academic status and junior status; only 15 credits can be elective S/U graded; classes can only count in concentration. See the catalog for more info.

Drop after the deadline 

Dropping after the last day to drop and dropping with permission 

Instructor and chair 

 

Elect audit grading 

Changing to audit 

Instructor 

Students do not earn credit for audit courses and the course does not count for in term credits. See the catalog for more info.

Overload to more than 18 credits (Fall/Spring) and 12 (Summer) 

Enrolling in more than 18 credits (Fall/Spring) or 12 (Summer); conditions apply 

Advisor and chair 

Students must have a cumulative GPA of 3.0 and cannot enroll in more than 22 (Fall/Spring) or 15 (Summer). See the catalog for more info.

Override into class 

Adding if a class is full or if pre-requisites are not met 

Instructor 

 

Time conflict 

Adding a class that has a time conflict with a currently enrolled course 

Both course instructors 

The first course is the one the student is enrolled in and second is the one they are adding.

Time conflict after Last Day to Add 

Adding a class that has a time conflict with a currently enrolled course after the last day to add 

Both course instructors and chair 

The first course is the one the student is enrolled in and second is the one they are adding.

 

Below are the email instructions for most registration overrides.

Adding a Class
Enrolling with a Time Conflict
Requesting an Overload
Dropping a Class
Course Completion Agreements
Substitutions



 

Adding a Class:

  1. The student emails the request to add from their MSU or NDUS email account to the instructor's MSU email. The email must include the class subject, catalog #, class #, credits, and term.
  2. The instructor forwards the student's email with their approval to anyone in the Registrar's Office or to registrar@minotstateu.edu.
  3. After the last day to add, the instructor forwards their approval to the chair's MSU email and the chair forwards the student/instructor email with their approval to anyone in the Registrar's Office or to registrar@minotstateu.edu.
  4. The Registrar's Office team will enroll the student and email to let them know when enrolled in the class.
  5. To see how to add courses, check out our video!

Enrolling with a Time Conflict:

  1. The student enrolls in one of the courses.
  2. The student emails the request to add from their MSU or NDUS email account to both the instructors' MSU email. The email must include both of the class subjects, catalog #s, class #s, credits, and term.
  3. The first instructor replies-all with their approval.
  4. The second instructor forwards their approval to anyone in the Registrar's Office or to registrar@minotstateu.edu.
  5. After the last day to add, the second instructor forwards their approval to the chair's MSU email and the chair forwards the student/instructor email with their approval to anyone in the Registrar's Office or to registrar@minotstateu.edu.
  6. The Registrar's Office team will enroll the student and email to let them know when enrolled in the class.
 

Requesting an Overload: 

An overload for fall and spring is more than 18 credits and for summer is more than 12 as stated in the undergraduate catalog.

  1. The student emails the request to overload from their MSU or NDUS email account to their advisor's MSU email. The email must include the class subject, catalog #, class #, credits, and term.
  2. The advisor forwards the student's email with their approval to the chair's MSU email.
  3. The chair confirms the student’s cumulative GPA is above 3.0 and forwards email with their approval to anyone in the Registrar's Office or to registrar@minotstateu.edu
  4. If there are prerequisites that are not met or other enrollment issues, the chair forwards the email to the corresponding chair to approve the override into the course.
  5. The Registrar's Office team will enroll the student and email to let them know when enrolled in the class.
  

Dropping a Class:

Students can drop courses at any time on Campus Connection until the last day to drop.

To see how to drop courses, check out our video! To drop all courses, a student must submit a withdrawal form.
  1. If the student needs permission to drop (if the class is set to require permission to drop or if it is after the last day to drop and before the first day of finals), they email the request to drop from their MSU or NDUS email account to the instructor's MSU email. The email must include the class subject, catalog #, class #, credits, and term.
  2. The instructor forwards the student's email with their approval to anyone in the Registrar's Office or to registrar@minotstateu.edu.
  3. After the last day to drop, the instructor forwards their approval to the chair's MSU email and the chair forwards the student/instructor email with their approval to anyone in the Registrar's Office or to registrar@minotstateu.edu.
  4. The Registrar's Office team will drop the student and email to let them know when dropped from the class. 
 

Course Completion Agreements (due when grades are due):

  1. The student and faculty discuss the I (incomplete) grade option and assignments left to be completed, agree on the date, and grade to change to if work is not completed.

The Graduate School has a more stringent policy and graduate students must complete the work within 60 days of the grade due date. 

  1. The student emails the request for an I (incomplete) grade from their MSU or NDUS email account to the instructor's MSU email. The email must include the class subject, catalog #, class #, assignments to be completed, date by which the work must be completed, and the grade to change to if work is not completed. 
  2. The instructor forwards the student's email with their approval to anyone in the Registrar's Office or emails kacey.donamaria@minotstateu.edu
  3. The Registrar's Office team will change the student's grade to I for the course.
 

Substitutions:

  1. The student visits with their advisor about a possible course substitution.
  2. The advisor submits substitution form on the student's behalf. 
  3. The chair approves or denies the request.
  4. The Registrar's Office team will update the student's academic requirements report with the substitution.