Minot State / Graduate School / Student Resources
Graduate School

Student Resources

Application for Deferment  (MSU e-form)

Admitted students who wish to defer their admission acceptance to a future date must submit the Application for Deferment prior to the semester in which they were planning to enroll. 

Application for Re-Admission  (MSU e-form)

Students who wish to return to graduate study after having been inactive for one or more consecutive semesters should submit the Application for Re-Admission to the Graduate School. Also, students should submit any transcripts showing additional graduate credits taken from other higher education institutions while inactive from MSU (if applicable).  

Major/Minor/Conc Change  (MSU e-form, under Registrar's Office folder)

  • For student in a degree seeking program wanting to add a certificate within the same school of the current program
  • For students in a certificate program wanting to add another certificate within the same school of the current certificate
  • For MED or SPED students wanting to add/change/drop concentration 

Transfer of Graduate Credit   (MSU e-form, under Graduate School folder)

Graduate Assistantships

Graduate Assistantships are university appointments that provide financial support to outstanding graduate students. Assistantships allow students to gain experience in teaching and research at the university level and are considered a scholarship.  

Assistantships are available at 1/8 time and 1/4 time, depending on position requirements. During the academic year, a 1/8 time assistantship requires 5 hours of work per week for 16 weeks while a 1/4 time assistantships requires 10 hours of work per week for 16 weeks. Assistantships are also available in the summer. Teaching assistantships require 1/4 time appointments. 

Assistantships are generally awarded one semester at a time. To be eligible, a student must be enrolled in 6 credits per semester during the academic year and 3 credits during the summer.  

Students apply for an assistantship through the MSU Human Resource System. Click here to view and apply for employment opportunities.

Scholarships  

Minot State automatically offers the Hometown Pride Scholarship to NEW graduate students employed in a K-12 school within a qualifying county. To qualify, a new graduate student must be enrolled in a certificate, master's, or specialist program and provide a letter from their principal or superintendent confirming employment at a qualifying K-12 instruction. This letter should be uploaded with the application.

Several programs offer scholarships within their programs. More information is available on the Scholarship Form - Apply Online

During their first year of graduate study, students enrolled in programs requiring a thesis, options to a thesis, and written and/or oral examinations should become acquainted with faculty in their department. Students will choose from this faculty a committee chairperson to oversee their final thesis or project. Be sure to review the Graduate School Catalog for further details of the committee, thesis and options to a thesis. 

Please visit with your program coordinator to obtain the appropriate Graduate Committee Form. The completed form will be sent to the Graduate School for official filing.

Thesis

Each student using a thesis option must submit a thesis to the Graduate School as partial fulfillment of the requirements for the degree. Be sure to review the Graduate School Catalog and visit with your program coordinator for full thesis and option to a thesis details. 

Resource Links

Visit with your program coordinator to obtain the following documents: 

  1. Guide and Preparation of Theses or Project
  2. Thesis Checklist
  3. Final Submission Cover Sheet

Final Process After Defense: 

Student: submit these documents in the same email to the Graduate School: graduate@minotstateu.edu

  • Final draft from in Microsoft Word document
  • Final draft form in PDF document
  • Final submission Cover Sheet completed by your Graduate Committee Chairperson. Expect at least two weeks for reviews to be completed by the Graduate School reviewer
Graduate School: Upon completion, the reviewer will notify the student via the MSU email:
  • If paper is approved
  • Additional findings
  • and if numerous findings, the paper will be returned for additional editing between the student and advisor. Due dates remain in place. 

Student:

  • Complete edits if required
  • Upload PDF to ProQuest archiving (required)

ProQuest website: 
The Training and Support & Resources and Guidelines tabs along with FAQs to tutorial videos are helpful tools to assist you in the submission of your project or thesis.

Additional ProQuest tips:

  1. A student will be required to set up an account. It is recommended the student review the site ahead of time to prepare for the submission.
  2. A student will be required to submit $95.00 at the time of submission.
  3. Copyright fees and bound copies are optional (unless required by the department) at the students expense.
  4. Due dates provided in the Graduate School Catalog apply.

Suggested Web Sites for APA formatting information and assistance:

A graduation application is required for degree posting and to receive a diploma. Prior to submitting, visit with your program director to ensure all graduation requirements will be or have been met. 

Submit the application during the semester prior to the semester in which all degree requirements will be met:

  • For Summer and Fall conferral - submit application by:   March 10 
  • For Spring conferral - submit application by:                  November 1

To access the Graduate School Graduation Application:

  • Log into your Campus Connection
    • Select MiSU eForms
      • Graduate School
      • Application-Graduate

  • The graduation application does not reserve your spot at the Hooding or Commencement Ceremony

To access the Application for Certificate:

  • Log into your Campus Connection
    • Select MiSU eForms
      • Registrar's Office
      • Application-Certificate

Graduate School Hooding Ceremony and University Commencement Ceremony Information

  • Hooding and Commencement Guide
  • Hooding/Commencement Participation form (Registration opens in January)
    • Form is required to participate in the ceremonies

Students who are completing coursework (excluding thesis, project, and capstone course) and plan to be inactive for a period of time not to exceed a full calendar year are encouraged to file a Leave of Absence with the Graduate School. Submission of this form provides a means for the Graduate School to track students' progress and term activate them after the period of absence so they may register for the upcoming semester. 

Visit with your program coordinator to obtain the Leave of Absence form.