Minutes of Faculty Senate Executive Board Meeting

4:00 Thursday, March 11, 2004

Weslie Room


The meeting was called to order by President Paul Markel.


In attendance: Casey Coleman, Paul Markel, Cheryl Nilsen, Christopher Keller, Ji-Hee Kim, Nancy Hall, Michelle Sauer.  Absent: Gary Rabe.

Others in attendance: Bethany Andreasen (Academic Policy Committee), Karland Kilian (Faculty Handbook Committee).


Approval of Minutes: Michelle Sauer moved to approve the minutes of the February 12, 2004 meeting as presented. Nancy Hall seconded the motion. The motion carried by consensus.


Announcements – Dr. Paul Markel: Two announcements were given. Another grievance may ensue in the next few weeks, so another committee may need to be appointed to address the grievance. Dr. Markel quoted Buddha as his second announcement: “A teacher appears when students are ready to learn.”


Review of Agenda: The agenda was amended by removing the report on the Presidential Search and adding as new business item a, Bethany Andreasen of the Academic Policy Committee.


Administrative Report – Dr. Nancy Hall: An update on the presidential search was given. Dr. Hall stated that four of the finalists will be on campus the week of March 22nd. Faculty should attend sessions with the candidates, even if they can only stay for parts of sessions. The Search Committee meets again March 30th to review the in-depth due diligence material from the Search Consultant and to analyze campus reactions. There has been a significant change in plans. The committee will narrow the number of candidates from five to three at the March 30th meeting.


Dr. Hall stated that MSU was approved for ongoing distance delivery of the nursing program to the northwest area of North Dakota. In the first cohort fifteen nursing students completed their degrees. A second cohort is preparing to begin in fall 2004.


The BFA in Art degree was approved at the February SBHE meeting. Marketing material is being prepared by the art department and students will be enrolled in the program beginning in the fall of 2004.


Budgeting for the 2004-2005 academic year is underway. Prioritized lists of equipment requests for 2004-2005 are due now from the deans to the VPAA. College level operating budgets and salary allocations for 2004-2005 are being distributed to the deans March 25th and are due back to the VPAA in mid-April. Budgets are due to the NDUS staff on May 1, 2004.


Dr. Hall provided hiring updates. The School Psychology position has been offered and accepted by an ABD school psychology candidate. Psychology was approved to offer a tenure-track position to a long-time special contract faculty member. There has been a similar request from Business. A special education faculty member in NDCPD has requested to exercise his tenure rights to return to a full-time faculty position.


Updates were also presented on some institutional committees. The Evaluation Committee is expanding their pilot project to assess the feasibility of transitioning to an online course evaluation process. Students to not have a good feel for how evaluations are used or the impact that their evaluations have. A concern is that automated evaluations generally have fewer respondents than through processes such as the one currently in use at MSU. A recommendation is expected in June 2004. The project is only a study at this point and could not be implemented in fall of 2004.


The Assessment Committee will be sending a team to a four-day retreat sponsored by the Collaboration in Northfield, Minnesota, in June 2004. The retreat will allow the team to develop plans for greater involvement of students in the assessment process and for enhancing the culture to support assessment at MSU. Assessment Day is April 1. The keynote speaker will speak about new tools for assessment beyond traditional tests, including ways to measure performances. She will hold two good work sessions in the Conference Center. Fliers will be coming out soon.


CCF Report – Dr. Chris Keller: CCF met on IVN this week. Valley City is delaying for one year its request to go to a per credit tuition payment methodology. Wahpeton is going ahead with their request. An update was provided from AAC committee on what is happening with the transition to a single platform for online course delivery. It was stated that switching from one platform to another can be done seamlessly and had to be addressed by each of the prospective providers. There should not be a need for a lot of retraining for people who use another platform. Also coming out of the AAC committee were discussion on the textbook policy issue and discussion on proposing to use the new essay portion of the ACT for admission to NDUS schools. No report from State Board meeting. Streamed video was made available for the finalists for the Chancellor at the following web address: http://streaming.ndivn.nodak.edu/ndivn/ . CCF wondered if it should try to give preferences to Board concerning finalists for that position. Textbook policy addressed again. Board had granted more time to looking at the issue. Dr. Keller should have more information to present to the Full Senate at its next meeting.


With regard to the Roundtable discussion, a resolution draft exists that was not available at the CCF meeting concerning providing more emphasis on cornerstone 2, faculty excellence, and the desire to have more faculty appointed to the Roundtable. The compensation report draft document from CCF is available from Dr. Keller and makes the argument for increased faculty compensation. It also addresses the concern that salaries are too low and as a result young faculty do not remain in NDUS. The report recommends that faculty salaries be established at 85% of regional averages. Dr. Hall suggested that there may be a need to ask for some increments such as 2% intervals to get above the 85% of regional average salary seen currently at MSU. Academic policy issues here are in line with how the new PeopleSoft system will work with GPA. It will have a big impact at UND as they do not currently follow the same guidelines as MSU in bringing in transfer credits. The reporting functions are not working well yet with the new software and are needed by July 1, 2004.


At 5:00 Casey Coleman moved for a continuance. Chris Keller seconded the motion. The motion carried by concensus.


New Business:

Academic Policy Committee – Bethany Andreasen: The Academic Policy Committee is proposing utilization of a minimum ACT score in determining admission to MSU for new freshmen. This would replace the current practice of reviewing core high school coursework. The specific proposal is as follows: A student with a composite ACT score of 17 or higher would be an automatic admission; a student with a composite ACT score of 16 would be reviewed by the existing Exemption Committee; and a student with a composite ACT score of 15 or less would be denied admission. This is the current requirement for admission to UND, which is looking to raise the minimum ACT composite score requirement to 21. The Exemption Committee would look at the high school GPA, coursework taken, and supporting documentation of those students with an ACT score of 16. This proposal will be taken to the full Faculty Senate.
The Academic Policy Committee is also proposing that “Last Day to Add” and “Last Day to Drop” dates be the same for undergraduate and graduate levels. The proposed catalog text is as follows: Under Adding Courses or Changing Sections: Classes may be added through the seventh day of a regular (16-week) session in fall/spring semester. Students may add classes through the fourth day of a regular (8-week) summer semester. Under Dropping Courses: Classes may be dropped or grading options changed through the 42nd day of a regular (16-week) session in fall/spring semester. Students may drop or request a change in grading option through the 21st day of summer semester. Rationale for the proposed changes includes having fewer session requirements in the new PeopleSoft program, following the lead of NDSU and UND (which both have common drop/add dates for the graduate and undergraduate levels), and matching SBHE policy which states that the seventh day of a regular term is to be the last day for a 100% refund at both the undergraduate and graduate levels. This proposal will be brought to committee members’ respective areas for discussion.
A third item addressed by the Academic Policy Committee was the MSU course repeat policy. The following proposal was shared with the executive board and will be brought by committee members to their respective areas for discussion: 
“Students may repeat courses in which they have grades of D or F. Repeated courses must be taken through Minot State. Only the last grade earned in a repeated course is used in calculating credits attempted and grade point average. While the campus performs routine repeat checking processes, it is suggested that the student obtain and complete a Petition to Repeat form from the Records Office in order to ensure proper notations are made to their permanent record. This is especially critical when course numbers or course titles differ. Students cannot repeat courses after their degree has been posted.
The student who wants to repeat a course no longer offered in the college curriculum must obtain permission to substitute a currently offered course from the chairperson of the division or department responsible for the repeated course. If permission is granted, the chairperson shall notify the Records Office in writing so that the necessary adjustment may be made to the student’s permanent record.
Note: A limited number of Minot State courses are not repeatable. Non-repeatable courses are noted following each course description in the undergraduate catalog.”
The primary concern of the committee now is the logistics of the repeat process rather than specific course repetition. A question was raised concerning courses that change content, such as the 492-numbered special topics courses.
Faculty Handbook Committee - Karland Kilian: Pres. Markel commended the Faculty Handbook Committee for its diligence in moving through the process of revising the Faculty Handbook and for the massive amount of work that has been done. Dr. Kilian presented drafts of sections 3, 4, 5, and 6 for review. Dr. Michaels will be presenting the drafts to the Full Senate at its March 25th meeting. Once the handbook updates are adopted, the handbook documents on the faculty senate webpage need to be dated and archived online so it can remain current as opposed to the non-current version there now.
Previous versions need to be taken out of circulation once the new version is adopted and posted.
Special session(s): We will hold an additional Full Senate meeting on April 1 at 3:30 to take up the recommendations on committees report and the Promotion and Tenure guidelines. Usual reports will not be given at that meeting. If another is needed the date will be set at the full senate meeting.


The meeting was adjourned.


Respectfully submitted,

Cheryl Nilsen, Secretary



Minot State University Faculty Senate 2003-2004
Executive Board Meeting 
Thursday, March 11, 2004
4pm Westlie
Executive Board Members
Paul Markel (Faculty Senate President)
Gary Rabe (Faculty Senate Vice President) 
Cheryl Nilsen (Faculty Senate Secretary)
Casey Coleman (Faculty Senate Parliamentarian) 
Christopher Keller (Immediate Past Faculty Senate President)
Nancy Hall (Vice President of Academic Affairs)
Michelle Sauer (Member-at-Large member)
Ji-Hee Kim (Member-at-Large member)
1. Approval of the Minutes
2. Announcements  - Paul Markel
3. Review the Agenda
4. Administrative Comments - Nancy Hall
4. CCF Report - Chris Keller
5. Presidential Search Committee Update - Gary Rabe
7. New Business
               a. Faculty Handbook Committee - Karland Kilian
               b. Curriculum committee - Steve Hayton
               c. Special session(s)
               d. Distribution of comments from Forums - Paul Markel
8. Adjourn: 5:00pm