COVID-19 Updates/Processes

To best support the campus community, we've put together some topics regarding the COVID-19 pandemic. If you have any additional questions not answered below, please check out our Contact Us page, or feel free to text (701-809-9282) or call (701-858-3345)!

For the safety of everyone, we will be continuing to process forms electronically as much as possible until further notice. Please see the forms section for specific form processing.

Please note, all form submissions must be from the Minot State e-mail address. Forms sent from any other e-mail address will not be accepted.

Add form:
  1. The student emails the request to add from their MSU email account to the instructor's MSU email. The email must include the class subject, catalog #, class #, credits, and term.
  2. The instructor forwards the student's email with their approval to anyone in the Registrar's Office or emails registrar@minotstateu.edu
  3. For students with time conflicts, both instructors will need to email their approval to the Registrar's Office.
  4. *For summer term, as it's after the last day to add through self-service on Campus Connection, any add must now also have approval from the department chair.
  5. To see how to add fall courses for fall term, check out our video!
Drop form:
  1. The last day to drop for summer term has already passed.
  2. Students will receive a W grade on their transcript for courses dropped at this point in the term. W grades will not affect their GPA. 
  3. To request a late drop, the student emails the request to drop from their MSU email account to the instructor's MSU email. The email must include the class subject, catalog #, class #, credits, term, and explanation of reasoning for the drop.
  4. The instructor forwards the student's email with their approval to the chair and if the chair approves forwards the instructor/student email with their approval to anyone in the Registrar's Office or emails registrar@minotstateu.edu.
  5. To see how to drop courses for fall term, check out our video!
Overload form:
  1. The student emails the request to overload from their MSU email account to their advisor's MSU email. The email must include the class subject, catalog #, class #, credits, and term 
  2. The advisor forwards the student's email with their approval to the chair's MSU email.
  3. The chair confirms the student’s cumulative GPA is above 3.0 and forwards email with their approval to anyone in the Registrar's Office or emails registrar@minotstateu.edu
  4. If there are prerequisites that are not met or other enrollment issues, the chair forwards the email to the corresponding chair to approve the override into the course.
Course Completion Agreement (due when grades are due):
  1. The student and faculty discuss the I (incomplete) grade option and assignments left to be completed, agree on the date, and grade to change to if work is not completed.
  2. The student emails the request for an I (incomplete) grade from their MSU email account to the instructor's MSU email. The email must include the class subject, catalog #, class #, assignments to be completed, date by which the work must be completed, and the grade to change to if work is not completed. 
  3. The instructor forwards the student's email with their approval to anyone in the Registrar's Office or emails kimberly.johnson.4@minotstateu.edu
Substitution Form:
  1. The substitution form is now an online form and can be found here: https://dmsforms.ndus.edu/iFiller/iFiller.jsp?fref=e96ddb63-d8e6-41d6-acc0-00854a15f84c 

Registration for fall 2020 is open. Students should be able to enroll themselves on Campus Connection. For assistance, please check our Campus Connection 'How To' videos here.

Add slips are currently being processed electronically. Please see the Forms section for more information.

For summer term, as it's after the last day to add through self-service on Campus Connection, any add must now also have approval from the department chair.

  • Commencement: Due to the continuing need to practice personal and social distancing to slow the spread of COVID-19, we unfortunately had to make the very difficult decision that it will not be practical or realistic to pursue our in-person Commencement ceremonies scheduled for May 15. We are planning on hosting an in-person ceremony in the fall, and will share details as they are confirmed. Please monitor your MSU email and our graduation website for more information.
  • Regalia Information: MSU Bookstore's regalia company, Herff Jones, is offering a full refund (minus shipping for those who chose to ship to their homes). If you shipped to your home, you can return the complete regalia package back to Herff Jones – 1-800-387-4235. For those that opted to ship to the store, please contact Tiffany Heth, with the subject line: Full Regalia Return. If you still want certain regalia such as caps, tassels, or stoles, the bookstore will order those when possible and have them in the store all through the summer.
    Students who have not requested a refund, but would like to do so, would need to check the Herff Jones Returns page.
  • Degree Posting: We have had some concerns brought to our attention regarding degrees not being posted and students not graduating without the in-person ceremony in May. Just to reiterate: Commencement is a ceremony in which a student is recognized by the University community, family and friends. Participating in commencement does not mean that you have graduated. Final degree audits will still take place after final grades are posted at the end of the term as normal and providing you have successfully completed your degree requirements, your degree will be posted.

Graduate School Incomplete (I) Grade Policy for Spring and Summer 2020

For spring and summer 2020, the incomplete deadline for graduate courses (those numbered 501-599) has been extended until the middle of October 2020. The full Graduate Incomplete Grading Policy is available on the Graduate School website. Please see the Forms Processing section for instructions on how to request an incomplete grade.