COVID-19 Updates/Processes

To best support the campus community, we've put together some topics regarding the COVID-19 pandemic. If you have any additional questions not answered below, please check out our Contact Us page, or feel free to text 701-809-9282 or call 701-858-3345.

For the safety of everyone, we will be continuing to process forms electronically as much as possible until further notice. Please see the Registration and Forms section for specific forms processing.

Please note, all form requests must be from your Minot State e-mail address. Forms sent from any other e-mail address will not be accepted.

Registration

Registration for spring is open on Friday! Students should be able enroll themselves on Campus Connection once their enrollment time and date has been reached. For assistance, please check our Campus Connection 'How To' videos here.

Forms Processing

We are continuing to process forms electronically! Below are the instructions for our most common forms.

Adding a Class:

  1. The student emails the request to add from their MSU email account to the instructor's MSU email. The email must include the class subject, catalog #, class #, credits, and term.
  2. For spring 2021 courses: the instructor forwards the student's email with their approval to anyone in the Registrar's Office or to registrar@minotstateu.edu
  3. For fall 2020 courses: the instructor forwards the student's email with their approval to the chair's MSU email
  4. For fall 2020 courses: the chair forwards the email with the student's and instructor's information and their approval to anyone in the Registrar's Office or to registrar@minotstateu.edu
  5. The Registrar's Office team will enroll the student and email to let them know when enrolled in the class.
  6. To see how to add courses, check out our video!

Enrolling with a Time Conflict:

  1. The student emails the request to add from their MSU email account to both instructors’ MSU email. The email must include the class subject, catalog #, class #, credits, and term.
  2. The first instructor replies-all with their approval.
  3. For spring 2021 courses: the second instructor replies-all with their approval to anyone in the Registrar's Office or to registrar@minotstateu.edu
  4. For fall 2020 courses: the second instructor replies-all with their approval to the chair's MSU email
  5. For fall 2020 courses: the chair forwards the email with the student's and instructors' information and their approval to anyone in the Registrar's Office or to registrar@minotstateu.edu
  6. The Registrar's Office team will enroll the student and email to let them know when enrolled in the class.

Requesting an Overload:

  1. The student emails the request to overload from their MSU email account to their advisor's MSU email. The email must include the class subject, catalog #, class #, credits, and term.
  2. The advisor forwards the student's email with their approval to the chair's MSU email.
  3. The chair confirms the student’s cumulative GPA is above 3.0 and forwards email with their approval to anyone in the Registrar's Office or to registrar@minotstateu.edu
  4. If there are prerequisites that are not met or other enrollment issues, the chair forwards the email to the corresponding chair to approve the override into the course.
  5. The Registrar's Office team will enroll the student and email to let them know when enrolled in the class.

Dropping a Class:

  1. Students can drop fall courses at any time on Campus Connection until the last day to drop. To see how to drop courses for fall term, check out our video! To drop all courses, a student must submit a withdrawal form.
  2. To request a late drop, the student emails the request to drop from their MSU email account to the instructor's MSU email. The email must include the class subject, catalog #, class #, credits, term, and explanation of reasoning for the drop.
  3. The instructor forwards the student's email with their approval to the chair and if the chair approves forwards the instructor/student email with their approval to anyone in the Registrar's Office or to registrar@minotstateu.edu.
  4. The Registrar's Office team will drop the student and email to let them know when dropped from the class.

Withdrawing from all Classes:

  1. The student must submit a withdrawal form to drop all courses.
  2. The Registrar's Office team will withdraw the student and email to let them know when withdrawn for the term.

Course Completion Agreements (due when grades are due):

  1. The student and faculty discuss the I (incomplete) grade option and assignments left to be completed, agree on the date, and grade to change to if work is not completed.
  2. The student emails the request for an I (incomplete) grade from their MSU email account to the instructor's MSU email. The email must include the class subject, catalog #, class #, assignments to be completed, date by which the work must be completed, and the grade to change to if work is not completed. 
  3. The instructor forwards the student's email with their approval to anyone in the Registrar's Office or emails kimberly.johnson.4@minotstateu.edu
  4. The Registrar's Office team will change the student's grade to I for the course.

Substitutions:

  1. The student visits with their advisor about a possible course substitution.
  2. The student or advisor emails the department chair the request. The email must contain the student's ID; name; where the substitution will be applied (major, minor, etc); the student's major, minor, or concentration; institution where the course being substituted was taken; substituting course information; and MSU course information.
  3. If the department chair approves, they submit the substitution form on the student's behalf. 
  4. The Registrar's Office team will update the student's academic requirements report with the substitution.

Commencement

Due to the continuing need to practice personal and social distancing to slow the spread of COVID-19, we unfortunately had to make the very difficult decision that it will not be practical or realistic to pursue our in-person Commencement ceremonies scheduled for May 15. We are planning on hosting an in-person ceremony in the fall, and will share details as they are confirmed. Please monitor your MSU email and our graduation website for more information.

Regalia Information

MSU Bookstore's regalia company, Herff Jones, is offering a full refund (minus shipping for those who chose to ship to their homes). If you shipped to your home, you can return the complete regalia package back to Herff Jones – 1-800-387-4235. For those that opted to ship to the store, please contact Tiffany Heth, with the subject line: Full Regalia Return. If you still want certain regalia such as caps, tassels, or stoles, the bookstore will order those when possible and have them in the store all through the summer.

Students who have not requested a refund, but would like to do so, would need to check the Herff Jones Returns page.