COVID-19 Updates/Processes

To best support the campus community, we've put together some topics regarding the COVID-19 pandemic. If you have any additional questions not answered below, please check out our Contact Us page, or feel free to text 701-809-9282 or call 701-858-3345.

For the safety of everyone, we will be continuing to process forms electronically as much as possible until further notice. Please see the Registration and Forms section for specific forms processing.

Please note, all form requests must be from your Minot State e-mail address. Forms sent from any other e-mail address will not be accepted.

Registration

Students should be able enroll themselves on Campus Connection once their enrollment time and date has been reached. For assistance, please check our Campus Connection 'How To' videos here.

Forms Processing

We are continuing to process forms electronically! Below are the instructions for our most common forms.

Adding a Class:

  1. The student emails the request to add from their MSU email account to the instructor's MSU email. The email must include the class subject, catalog #, class #, credits, and term.
  2. The instructor forwards the student's email with their approval to the chair. 
  3. The chair forwards the student/instructor email with their approval to anyone in the Registrar's Office or to registrar@minotstateu.edu
  4. The Registrar's Office team will enroll the student and email to let them know when enrolled in the class.
  5. To see how to add courses, check out our video!

Enrolling with a Time Conflict:

  1. The student enrolls in one of the courses, then emails the request to add from their MSU email account to both instructors’ MSU email accounts. The email must include the class subject, catalog #, class #, credits, and term.
  2. The first instructor replies-all with their approval.
  3. The second instructor replies-all with their approval to the chair.
  4. The chair forwards the student/intstuctors' email with their approval to anyone in the Registrar's Office or to registrar@minotstateu.edu
  5. The Registrar's Office team will enroll the student and email to let them know when enrolled in the class.

Requesting an Overload:

  1. The student emails the request to overload from their MSU email account to their advisor's MSU email. The email must include the class subject, catalog #, class #, credits, and term.
  2. The advisor forwards the student's email with their approval to the chair's MSU email.
  3. The chair confirms the student’s cumulative GPA is above 3.0 and forwards email with their approval to anyone in the Registrar's Office or to registrar@minotstateu.edu
  4. If there are prerequisites that are not met or other enrollment issues, the chair forwards the email to the corresponding chair to approve the override into the course.
  5. The Registrar's Office team will enroll the student and email to let them know when enrolled in the class.

Dropping a Class:

  1. Students can drop spring 2021 courses at any time on Campus Connection until the last day to drop.
    To see how to drop courses, check out our video! To drop all courses, a student must submit a withdrawal form.
  2. To request a late drop (after the last day to drop and prior to finals), the student emails the request to drop from their MSU email account to the instructor's MSU email. The email must include the class subject, catalog #, class #, credits, term, and explanation of reasoning for the drop.
  3. The instructor forwards the student's email with their approval to the chair and if the chair approves, forwards the instructor/student email with their approval to anyone in the Registrar's Office or to registrar@minotstateu.edu.
  4. The Registrar's Office team will drop the student and email to let them know when dropped from the class.

Withdrawing from all Classes:

  1. The student must submit a withdrawal form to drop all courses.
  2. The Registrar's Office team will withdraw the student and email to let them know when withdrawn for the term.

Course Completion Agreements (due when grades are due):

  1. The student and faculty discuss the I (incomplete) grade option and assignments left to be completed, agree on the date, and grade to change to if work is not completed.
  2. The student emails the request for an I (incomplete) grade from their MSU email account to the instructor's MSU email. The email must include the class subject, catalog #, class #, assignments to be completed, date by which the work must be completed, and the grade to change to if work is not completed. 
  3. The instructor forwards the student's email with their approval to anyone in the Registrar's Office or emails kimberly.johnson.4@minotstateu.edu
  4. The Registrar's Office team will change the student's grade to I for the course.

Substitutions:

  1. The student visits with their advisor about a possible course substitution.
  2. The student or advisor emails the department chair the request. The email must contain the student's ID; name; where the substitution will be applied (major, minor, etc); the student's major, minor, or concentration; institution where the course being substituted was taken; substituting course information; and MSU course information.
  3. If the department chair approves, they submit the substitution form on the student's behalf. 
  4. The Registrar's Office team will update the student's academic requirements report with the substitution.

Commencement

Minot State University has decided that there will not be a Commencement ceremony held this fall celebrating either the December 2020 graduates or those who graduated with the 2019-20 class. Minot State canceled the 2020 Commencement Exercise in May due to the completion of the Spring 2020 semester online. MSU held a virtual GRADical Week celebrating the 2019-2020 class with online acknowledgements, contests, prizes, and multiple speakers. The expectation, at the time, was to hold a ceremony for those graduates sometime in this fall. That idea will be pushed to Spring 2021 as MSU plans to celebrate both 2019-20 and 2020-21 classes at its May 2021 Commencement Exercise.

Regalia Information

Minot State has also received multiple inquiries regarding graduation regalia. For those interested, the MSU Bookstore has 2020 tassels, honor stoles, and single mortarboards for sale. For more information, contact Tiffany Heth, MSU Bookstore manager, by EMAIL or at 701-858-3390.