COVID-19 Updates/Processes

To best support the campus community, we've put together some topics regarding the COVID-19 pandemic. If you have any additional questions not answered below, please check out our Contact Us page, or feel free to text 701-809-9282 or call 701-858-3345.

For the safety of everyone, we will be continuing to process forms electronically as much as possible until further notice. Please see the Registration and Forms section for specific forms processing.

Please note, all form requests must be from your Minot State e-mail address. Forms sent from any other e-mail address will not be accepted.

Registration

Students should be able enroll themselves on Campus Connection once their enrollment time and date has been reached. For assistance, please check our Campus Connection 'How To' videos here.

Forms Processing

We are continuing to process forms electronically! Below are the instructions for our most common forms.

Adding a Class:

  1. For summer or fall 2021 courses: The student emails the request to add from their MSU email account to the instructor's MSU email. The email must include the class subject, catalog #, class #, credits, and term.
  2. The instructor forwards the student's email with their approval to anyone in the Registrar's Office or to registrar@minotstateu.edu.
  3. For spring 2021 courses: The student emails the request to add from their MSU email account to the instructor's MSU email. The email must include the class subject, catalog #, class #, credits, and term.
  4. The instructor forwards the student's email with their approval to the chair. 
  5. The chair forwards the student/instructor email with their approval to anyone in the Registrar's Office or to registrar@minotstateu.edu
  6. The Registrar's Office team will enroll the student and email to let them know when enrolled in the class.
  7. To see how to add courses, check out our video!

Enrolling with a Time Conflict:

  1. The student enrolls in one of the courses.
  2. For summer or fall 2021 courses: The student emails the request to add from their MSU email account to both the instructors' MSU email. The email must include the class subject, catalog #, class #, credits, and term.
  3. The first instructor replies-all with their approval.
  4. The second instructor replies-all with their approval and includes anyone in the Registrar's Office or to registrar@minotstateu.edu.
  5. For spring 2021 courses: The student emails the request to add from their MSU email account to both instructors’ MSU email accounts. The email must include the class subject, catalog #, class #, credits, and term.
  6. The first instructor replies-all with their approval.
  7. The second instructor replies-all with their approval and includes the chair.
  8. The chair forwards the student/instructors' email with their approval to anyone in the Registrar's Office or to registrar@minotstateu.edu
  9. The Registrar's Office team will enroll the student and email to let them know when enrolled in the class.

Requesting an Overload: 

An overload for fall and spring is more than 18 credits and for summer is more than 12 as stated in the undergraduate catalog.

  1. The student emails the request to overload from their MSU email account to their advisor's MSU email. The email must include the class subject, catalog #, class #, credits, and term.
  2. The advisor forwards the student's email with their approval to the chair's MSU email.
  3. The chair confirms the student’s cumulative GPA is above 3.0 and forwards email with their approval to anyone in the Registrar's Office or to registrar@minotstateu.edu
  4. If there are prerequisites that are not met or other enrollment issues, the chair forwards the email to the corresponding chair to approve the override into the course.
  5. The Registrar's Office team will enroll the student and email to let them know when enrolled in the class.

Dropping a Class:

  1. Students can drop spring, summer, or fall 2021 courses at any time on Campus Connection until the last day to drop.
    To see how to drop courses, check out our video! To drop all courses, a student must submit a withdrawal form.
  2. To request a late drop (after the last day to drop and prior to finals), the student emails the request to drop from their MSU email account to the instructor's MSU email. The email must include the class subject, catalog #, class #, credits, term, and explanation of reasoning for the drop.
  3. The instructor forwards the student's email with their approval to the chair and if the chair approves, forwards the instructor/student email with their approval to anyone in the Registrar's Office or to registrar@minotstateu.edu.
  4. The Registrar's Office team will drop the student and email to let them know when dropped from the class.

Withdrawing from all Classes:

  1. The student must submit a withdrawal form to drop all courses.
  2. The Registrar's Office team will withdraw the student and email to let them know when withdrawn for the term.

Course Completion Agreements (due when grades are due):

  1. The student and faculty discuss the I (incomplete) grade option and assignments left to be completed, agree on the date, and grade to change to if work is not completed.
  2. The student emails the request for an I (incomplete) grade from their MSU email account to the instructor's MSU email. The email must include the class subject, catalog #, class #, assignments to be completed, date by which the work must be completed, and the grade to change to if work is not completed. 
  3. The instructor forwards the student's email with their approval to anyone in the Registrar's Office or emails kimberly.johnson.4@minotstateu.edu
  4. The Registrar's Office team will change the student's grade to I for the course.

Substitutions:

  1. The student visits with their advisor about a possible course substitution.
  2. The student or advisor emails the department chair the request. The email must contain the student's ID; name; where the substitution will be applied (major, minor, etc); the student's major, minor, or concentration; institution where the course being substituted was taken; substituting course information; and MSU course information.
  3. If the department chair approves, they submit the substitution form on the student's behalf. 
  4. The Registrar's Office team will update the student's academic requirements report with the substitution.

Commencement

We are excited to celebrate with our 2020 & 2021 graduating students! Our Commencement and Hooding Ceremonies will have adjusted safety protocols for all participants (students, guests, faculty, and staff):

  • Face coverings over the mouth and nose are mandatory for everyone.
  • Venue social distancing guidelines will be followed.
  • Students are limited to three guests who will need to present a ticket. Further ticket details will be announced soon.
  • Students must RSVP by March 12 or a seat will not be reserved. To do so, complete the participation form

The ceremonies will be streamed for individuals who are unable to attend but wish to celebrate the accomplishments of our graduates.

Regalia Information

All Graduates: Academic regalia and announcements are available for purchase starting February 15. The deadline for purchasing regalia and announcements is April 16. Orders should be placed online at:

Undergraduate Student Honors: Students who graduate with honors (cum, magna, or summa cum laude) will have the option of purchasing a stole that is worn over the gown. Honors designation for commencement purposes is determined by the overall grade point average as indicated on the transcript in the last completed term prior to graduation. If a student is uncertain about whether he/she qualifies for honors, he/she may check with the Registrar's Office.

Questions about Bookstore Commencement Services and Products
Tiffany Heth, Manager
701-858-3390 or fax 701-858-4226
tiffany.heth@ndus.edu

MSU is offering the option to switch to S/U grading for spring 2021.

Please review the full S/U Grading Policy, which allows you to change course(s) to S/U grading in the spring 2021 term. Please be sure to talk to your advisor before switching a course to S/U grading. They will be able to help you determine if this is the best route for you.

The form to switch will be available from May 10 to 26.

Since this is a permanent change and you cannot return to A-F grading, you may want to wait until your grades are posted to make the request.

An "S" grade includes A, B, and C grades and "U" includes D and F grades in the standard A-F grading scheme.