Marketing Services

The Marketing Office strives to be a positive partner in advancing the University forward. While we do not plan events, we do embrace our role in promoting and capturing events whenever possible.  

We’ve also developed this checklist to help ensure departments use all resources available to amplify their event: 

• Reserve event space & parking - Contact Room Coordinator
• Add your event to the campus calendar - Contact University Communications
• Request promotional materials (flyers, graphics, etc.) - Contact Design & Print Services
• Request a press release - Contact University Communications
• Order food and beverages - Contact Sodexo
• Request event photography - Contact Marketing
• Request the MSU backdrop and tablecloth - Contact Marketing
• Livestreaming your event - Contact Information Technology

This checklist is intended as a starting point and should not be considered exhaustive. Most events will require additional planning steps depending on factors such as the event location, audience, activities involved, and the use of campus resources. For example, if a guest author plans to sell books or other materials while on campus, advance approval must be obtained through the MSU Bookstore. Similar approvals or coordination may be required for catering, ticket sales, external vendors, amplified sound, or special space needs.

Contact us to discuss how we can best support your event.

Contact Marketing Office

When requested and when possible, the Marketing Office will provide photography for the following: 

• Events hosted by official Minot State University departments. 
• Learning in action photoshoots of classes engaging in hands-on learning. 
• Faculty and Staff headshots (available at the start of the fall and spring terms) 

Request photography coverage for your event.

Contact Rick Heit

The Marketing Office produces videos for campus-wide initiatives such as Convocation, Homecoming, Giving Day, etc. When requested and when possible, the Marketing Office may be able to help capture footage of other University events. However, due to resource constraints, we are unable to capture and edit a full video for departments. If this is the case, we will assist departments in finding an external partner to fulfill the video request. 

Inquire if videography is possible for your event/project.

Contact Rick Heit

Photography and Videography Guidelines for Minot State University

Minot State University welcomes visitors to our campus and encourages students, families, alumni, and community members to enjoy and capture memories of their time here. As an active learning and residential environment, the University’s first responsibility is to support education, student success, campus operations, and the privacy and safety of our students, faculty, staff, and guests.

To help maintain a safe and respectful campus environment, the following guidelines apply:

Commercial Photography and Videography

Commercial photography, videography, or other content creation intended for advertising, marketing, promotional, or business purposes requires prior approval from Minot State University. The University reserves the right to protect and manage the use of its name, logos, trademarks, and campus facilities.

Requests for commercial photography or videography should be submitted to the Marketing Office at marketing@minotstateu.edu.

News Media

Members of the news media should coordinate photography, videography, and interview requests prior to arriving on campus through University Communications at michael.linnell@minotstateu.edu.

Personal Portrait Photography

Portrait photography for personal use is permitted on campus without a permit or fee, provided all University guidelines are followed.

Examples include:

• Graduation photos
• Family portraits
• Engagement photos
• Senior portraits
• Other personal commemorative photography

Photography Guidelines

• Photography and videography are prohibited inside residence halls and in areas immediately surrounding student residences where privacy may be compromised.
• Photography may be restricted during University events, ceremonies, athletic competitions, construction projects, or other operational activities.
• University personnel may temporarily designate additional areas as off-limits when necessary to support safety, security, privacy, or campus operations.
• Photography groups must remain in publicly accessible outdoor areas unless specifically authorized to enter a facility.
• Restrooms, classrooms, offices, residence halls, and other interior spaces may not be used for changing clothes, storing equipment, or preparing for photo sessions without permission.
• Photography activities may not obstruct sidewalks, entrances, roadways, stairways, accessibility routes, or building access points.
• Props, equipment, drones, lighting setups, or other materials must not create safety hazards or disrupt operations.
• Personal portrait photography may not be used to market or advertise photography services, products, or commercial businesses without prior approval from the University.
• The University cannot guarantee parking availability, reserved parking spaces, or vehicle access for photography sessions. If the session is during business hours and you intend to park on campus, you must request a guest parking pass from the parking office.

Compliance

Individuals and groups are expected to follow all University policies and comply with directions provided by University officials, staff, or campus security personnel. Parties that do not adhere to these guidelines may be asked to discontinue photography activities or leave campus property.

For questions or to request approval for commercial photography, videography, or media activities, please contact the Marketing Office at marketing@minotstateu.edu

The Marketing Office leverages social media platforms to tell the story of Minot State University. We encourage departments to help us tell your story by sharing student stories with University Communications. Nearly all student, faculty, and staff stories are shared on our social media channels after publication, and this is the most authentic way for us to share the powerful work we do at Minot State University. 

Social Media Policy

Have questions related to social media usage and guidance?

Contact Rick Heit

The Marketing Office employs a web content specialist who oversees the strategic direction of Minot State’s most critical web pages. First and foremost, this position manages the MSU homepage and campaign landing pages. Additionally, we collaborate with the leaders of those departments/units to conduct annual audits of our core assets. Core assets include admissions, majors and programs for prospective students, financial aid, graduate school, CEL/online, and residence life. 

Web Guidelines

Have questions related to Minot State's core assets?

Contact Tiffany Pierson

One-on-one training for power users is available upon request, and all other website requests for non-core assets should be made to Anton Huether, MSU webmaster. 

Contact Anton Huether

Campus departments must adhere to a content review when producing documents to be disseminated on or off campus. This process upholds the integrity of our brand by ensuring proper grammar and a strong reflection of Minot State's brand identity.  

Request content review.

Contact Marketing

Visual (Graphics) Review

If necessary, our content specialist will seek a visual review from Design and Print Services. All printing requests will require final approval by Design and Print Services.

The Office of Design and Print Services aims to provide the University with the highest quality product at a reasonable price and in a timely manner. We are committed to assisting the campus with printing and copying projects from the planning stage through production. We are available to assist you in creating your publication, from posters to brochures, banners to advertisements, magazines to books. The staff can make your piece professional in appearance while also implementing University style guidelines to ensure your publication is unique to your needs and a complement to the brand of Minot State University. 

Explore the opportunities within Design and Print Services.

Contact Amanda Francis

University Communications at Minot State University includes all University publications, including Connections Magazine, The President’s Report, Campus Highlights, Inside Newsletter, and Daily Announcements, as well as all University website features, the online calendar, and press releases. 

We can help tell your story.

Contact Michael Linnell

When possible, Minot State University may be able to provide a small donation to local events. Complete the donation request form and we will consider your request.

Donation Request