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Commencement Guide

Education Specialist and Master Degree Candidate

Graduate School Hooding Ceremony

Completion of a post-baccalaureate degree is celebrated not only with the awarding of the degree but also with a traditional ceremony where each candidate is hooded with the garment of the appropriate colors to signify the degree earned. This Hooding Ceremony takes place at 8:00 am in Ann Nicole Nelson Hall (Old Main) prior to the Commencement exercises.

Academic Regalia
Purchased academic hoods will be delivered to the Graduate School prior to the ceremony. Graduate School staff will transfer the hoods to Ann Nicole Nelson Hall and prepare them on the stage for the ceremony. Candidates will enter the ceremony wearing their graduation gowns, but not their hoods.

Line Up and Processional
Candidates will line up at 7:45 am, promptly, in the west hallway, second floor, Old Main, near Ann Nicole Nelson Hall. Academic programs will line up in the following order: School Psychology, Math, Science, Education (Art, Business, Elementary Ed, Elementary Math, English, Gifted and Talented, Kindergarten, Middle School, Physical Education, Reading, Science, and Special Education), Music, Communication Disorders, Criminal Justice, Information Systems, Management, and Special Education. Candidates will line up alphabetically within each program area.

The Processional begins at 8:00 am sharp. Candidates will follow their assigned marshal down the west aisle of the hall, ascending the west stairs to the stage, and remain standing until the speaker invites everyone to be seated.

Ceremony
As each candidate's name is called, the candidate will walk to the left front of the stage and stand next to program director. The hood will be lifted over the candidate's head and placed on his/her shoulders by the Dean and Vice President for Academic Affairs. A professional photographer will take a photo at that time. The candidate may then return to the stage seating.

Recessional
The student marshal will dismiss each row. The graduates will follow the designated administrator down the stairs, up the west aisle, and out of the hall.

Photography
A professional photographer will be taking a photo of each candidate as the hooding takes place. Proofs will be mailed out at a later date by the photographer. Graduates will have the opportunity to purchase these photos, but there is no obligation to do so.

Commencement

Hooding and Commencement Participation Form
Printable & electronic forms available

All students applying for 2013-2014 graduation will be asked to complete a commencement participation form prior to March 21, 2014 to reserve a seat at the ceremony. Graduates must participate in the hooding ceremony in order to participate in commencement.

The participation in the Commencement ceremony does not guarantee graduation. Graduation is solely dependent upon the satisfactory completion of all academic requirements of the University.

About Commencement
Since our first Commencement ceremony in 1914, thousands of graduates, along with their families and friends, have gathered on the Minot State University campus to celebrate the achievements of our academic community. As we welcome you and your guests this year, please use this website guide to help plan your graduation day to ensure that it will be a positive experience.

Minot State University's 2011 Commencement exercises for Education Specialist, Master's, Bachelor's, and Associate's degree candidates will be held at 10:00 am, Friday, May 16, in the Minot State University Dome. We expect to host more than 3,500 guests on campus throughout the day, so please expect to arrive early to prepare for a memorable day.

Guest Information / Disability Accommodations
The Dome will be open to the public as early as 8:30 am on Commencement day. There will be unlimited parking available for family and friends on the north side of the Dome, with handicap parking on the southeast side. Elevator access is available in the north entrance of the Dome.

An interpreter will also be on hand on graduation day to sign the graduation ceremony to accommodate individuals with hearing impairments.

Arrangements can be made for persons with disabilities that need seating accommodations. Please contact the Registrar's Office prior to April 25, 2014, for assistance at 701-858-3345 or 1-800-777-0750 ext. 3345.

Appropriate Attire
Candidates for graduation are asked to dress professionally on Commencement day. Only pre-approved organizational garments may be worn in addition to the cap and gown.

Seating Chart and Dome Layout
As early as April 24, tentative seating assignments will be emailed to the candidates. The seating chart will be in the order of Minot State University faculty, Graduate School, Honors Program, College of Arts & Sciences, College of Business, College of Education and Health Services, and MSU-Bottineau. View the seating chart and MSU Dome layout.

A final seating chart will be posted at both entrances of the Dome the morning of the ceremony. Students will line up along the second floor east and west halls according to the seating chart instructions. MSU staff and faculty will be on hand to assist the candidates.

Line Up Information
Students are to report to the second level of the Minot State University Dome Friday, May 16, by 9:00 am dressed in their graduation regalia to line up. The line up will be in the order of Minot State University faculty, Graduate School, Honors Program, College of Arts & Sciences, College of Business, College of Education and Health Services, and MSU-Bottineau.

Name Cards
Names cards will be distributed, with corresponding seat numbers, to all other candidates in the row prior to the processional. Individuals concerned about the mispronunciation of their names should provide a phonetic pronunciation below the name on the card.

Processional
Promptly at 10:00 am, the faculty will lead all the candidates down the stairs to the Dome floor. Row numbers will be posted on the floor at the entrance of each row. Everyone is to remain standing until the invocation is complete. Men are to temporarily remove their mortarboards during the invocation.

Ceremony Procedures
When each college is called, the respective candidates will stand as a group. Then, one row at a time, graduates will be lead by a banner carrier to the west (left) ramp.

Each candidate will present his/her name card to the faculty marshal at the podium.

As each name and honor (if received) is read, the graduates will cross the stage to meet the dean of their respective college to receive their diploma cover and shake hands with the President.

Each candidate exits down the east (right) ramp and returns to his/her assigned seat.

The first master's graduate will be symbolically hood. All other graduate students will have received their hoods prior to entering the Dome.

Tassels
The following traditions pertain to the wearing of the tassels at graduation ceremonies:

Associate's Degree candidates' tassels will remain on the right side of their mortarboards throughout the ceremony.
Bachelor's Degree candidates will wear their tassels on the right side of the mortarboards until the President confers the degree onto all students. At this time, tassels are moved to the left side.
Master's Degree candidates' tassels will remain on the left side of their mortar boards throughout the ceremony.

Recessional
All newly conferred degree holders will rise from their seats when the faculty stands in the front rows. Graduates will leave the Dome floor in the same manner as they entered. *Please arrange to meet family and friends away from the entrance of the Dome, and please vacate the front lobby area immediately so that the exits are not blocked.

Professional Photography
A professional photographer will photograph each graduate as he/she receives his/her diploma. Proofs will be mailed out at a later date by the photographer. Graduates will have the opportunity to purchase these photos, but there is no obligation to do so.

*Guests are welcome to take photos during the ceremony, but they are asked to be considerate of others present and remain well away from the entrance or exit ramp. Guests are asked to remain in their seats until the processional, ceremony, and recessional are completed.

Alumni Celebration
Cake and punch will be served to all graduates and their families outside in the front atrium in front of the Dome.

Diplomas and Transcripts
An unofficial transcript will be sent upon completion and review of all degree requirements followed by diplomas 6-8 weeks later. Please be sure the Registrar's Office is notified of address changes. Official transcripts may be ordered through the Registrar's Office at a fee of $5.00 per official copy.

Diploma Frames
The Minot State University Alumni Association offers a variety of diploma frames the graduates may purchase. Graduates may purchase diploma frames at the Alumni Office (3rd floor of the Student Union building), at the Commencement ceremony, order them online on the alumni website, or for a small fee, have the frames mailed directly to them. For more information please contact the Alumni Office at 701-858-3179 or 1-800-777-0750 ext. 3179.

A safe Commencement celebration for the graduates and their families is Minot State University's first priority. Alcoholic beverages are not permitted on the campus. MSU also adheres to a no-smoking policy on campus. Smoking is not allowed in the buildings or on the campus of the University.

For more information, please contact

Kristin Wood, Graduate School Coordinator
701-858-3250
kristin.wood@minotstateu.edu

Rebecca Porter, Registrar
701-858-3126
rebecca.porter@minotstateu.edu