Information for Faculty and Staff

Departments are required to research licensure requirements in any states/territories where you want to advertise or admit new students. Students will not be admitted from states/territories where no determination has been made or where we do not meet licensure requirements.

We understand researching licensure requirements in all states/territories is daunting, but we need to complete this work to best serve our students and maintain compliance.

Start in small chunks and just start working on it. Start with states/territories where you typically have out-of-state students or those where you have students in learning placements. Split up the work to make it more manageable.

The notifications provided to students are general notifications. It is not necessary to provide information about every type of licensing option or pathway, but we want to provide general information about the requirements and any fees associated with obtaining a license.

Departments can use a spreadsheet to document their research. When completed, this should be sent to the Online Program Coordinator. The Online Program Coordinator will use this information to update the website and the notification letters in Campus Connection.

To ensure we are providing accurate information to students, it is important that departments periodically review the requirements. These reviews should be conducted annually. Once completed, departments should notify the Online Program Coordinator which states/territories have been researched and if there are any updates. The Online Program Coordinator will use this information to update the website and the notification letters in Campus Connection.

The department’s research is used to update the following notifications:

• Public notifications on the Program Disclosure and Licensure Requirements website
• Licensure notifications are sent to newly admitted students and students who change their major or Home address.
  Licensure Notification Process Flowchart
  • Letters to newly admitted students
  • Letters to students who change their major
  • Letters to students who change their Home address

The NC-SARA agreement allows us to offer limited out-of-state learning placements. However before a student is approved to complete a learning placement outside of North Dakota, the following conditions must be met:

• The program must satisfy the educational requirements for professional licensure or certification in that state or territory.
  • If a determination has not been made, the department must complete the research and notify the Online Program Coordinator prior to the placement being approved.
• Certain state agencies or boards responsible for professional requirements may mandate that supervised field experiences receive their approval. It is the department’s responsibility to ensure compliance with any requirements before placing a student in an out-of-state learning placement.
• In the spring, the learning placement must be reported to the Online Program Coordinator as part of the annual NC-SARA Out-of-State Learning Placement (OOSLP) report.