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Safety and Security

Emergency Operations Guidelines

» Emergency Operations Quick Guide [printable pdf]

Table of Contents

  1. General Emergency Procedures
  2. Specific Emergency Procedures
  3. Emergency Exercises
  4. Personal Safety and Security on the MSU Campus

I. General Emergency Procedures
All students and employees need to know what to do in any emergency before emergency personnel arrive. Since you may be faced with an emergency at any time, it is important that you know how to recognize an emergency and how to respond. Along with these general guidelines, the Emergency Operations Plan (located with Campus Security and the Emergency coordinators in each building) contains Playbooks which detail additional general and specific procedures related to a number of different emergency situations. Remember, while notifying Campus Security of an emergency situation is important, calling 911 as soon as possible, when appropriate, is vital in efforts to resolve an emergency situation.

A. Communication in an Emergency
Safety instructions for students, faculty and staff will be made available to the campus community through e-mail, text messaging, phone, the Minot State Web site, and local media. The NotiFind System will be used by MSU to contact faculty, staff and students in the event of an emergency. The Office of Public Information is the only office authorized to give official information about emergencies to the campus and community. If you receive phone calls regarding an emergency situation, direct the media to Public Information.

B. What to do to activate an emergency response:
In any emergency situation, if an emergency response is required, the easiest and most effective way to activate an emergency response is to call 911. You can do so from any campus phone by either dialing 9-911 or 911. Not every emergency situation requires a call to 911, so use your discretion. Some examples of emergency situations requiring an emergency response are as follows:

  • An individual becomes unconscious, has chest pains, is bleeding severely, or has any other serious medical issue
  • You hear gunfire
  • You see a bomb or receive a bomb threat
  • You see a smoke or a fire
  • A hazardous material has been spilled
Many other situations can be considered emergencies, however a 911 response isn't initially needed. The following situations can be directed to the Office of Safety and Security (OSS) first:
  • Fights on campus
  • Strange odor
  • A civil disturbance is forming or present on campus
  • Missing Persons
  • Suspicious Person
  • Non-life-threatening injury or illness

Again, it is up to you to decide whether 911 should be called for any given situation, however it is always best to err on the side of safety. When in doubt, call 911. Also, whenever 911 is called for an emergency situation, make sure you also call OSS as soon as possible so the University can begin its emergency procedures and coordinate with emergency responders.

C. Emergency Contact Information

Current Emergency Contact Phone Numbers

When calling for an emergency response, either to 911 or Campus Security, make sure you provide as much information regarding the situation as you are able, including the following:

  • The fact that you are calling about an emergency
  • Your name
  • The address/location
  • The situation
  • The telephone number from which you are calling
  • The easiest way to access your location
  • Any other pertinent information as you are able to relay

Also, make sure you stay on the line until you are told you can hang up, as there may be information or instructions for you until help arrives.

Along with all of this, the best thing you can do to stay safe during an emergency is to stay calm, and think rationally. One of the key aspects of successfully dealing with an emergency situation is to stay calm. It takes a conscious effort to stay calm in an emergency, but doing so allows you to better remember the steps you need to take, and to execute those steps as well.

D. How to Respond as a Witness

  1. Do not try to apprehend or interfere with the criminal except to defend yourself.
  2. Get a description; height, weight, sex, color, age, clothing, method and direction of travel. If the criminal enters a vehicle, get the license number, make, model, color and outstanding characteristics.
  3. Do not touch or move what may be evidence or appear dangerous.
  4. If possible, go to a safe place.
  5. Call 9-911. Give your name, location and department. Advise the police of the situation and stay in place until contacted by an officer.
  6. Do not interfere with those creating the disturbance or with law enforcement authorities.

II. Specific Emergency Procedures
REMEMBER: The procedures listed hereafter are a collection of best practices for an emergency. They are intended to be used as a guide, and the actions actually taken in any given situation may differ due to the random nature of any emergency. Use discretion when following these procedures.

A. Active Shooter - Violence on Campus

Actions to Take for Individuals Involved
Taken from the U.S. Department of Homeland Security Active Shooter Pocket Guide

Coping with an Active Shooter Situation:

  • Be aware of your environment and any possible dangers
  • Take note of the two nearest exits in any facility you visit
  • If you are in an office, stay there and secure the door
  • Attempt to take the active shooter down as a last resort

Profile of an Active Shooter:
An active shooter is an individual actively engaged in killing or attempting to kill people in a confined and populated area, typically through the use of firearms.

Characteristics of an Active Shooter Situation:

  • Victims are generally selected at random
  • The event is unpredictable and evolves quickly
  • Law enforcement is usually required to end an active shooter situation

How to respond when an Active Shooter is in your vicinity:

  1. Evacuate
    1. Have an escape route and plan in mind
    2. Leave your belongings behind
    3. Keep your hands visible
  2. Hide out
    1. Hide in an area out of the shooter's view
    2. Block entry to your hiding place and lock the doors if possible
    3. Silence your cell phone and/or pager
  3. Take action
    1. As a last resort and only when your life is in imminent danger
    2. Attempt to incapacitate the shooter
    3. Act with physical aggression and throw items at the active shooter


How to respond when law enforcement arrives:

  • Remain calm and follow instructions
  • Put down any items in your hands (i.e. bags, jackets, etc.)
  • Raise hands and spread fingers
  • Keep hands visible at all times
  • Avoid quick movements toward officers such as holding on to them for safety
  • Avoid pointing, screaming or yelling
  • Do not stop to ask officers for help or direction when evacuating

Information you should provide to law enforcement or 911 dispatchers:

  • Location of the active shooter
  • Number of shooters
  • Physical description of shooters
  • Number and type of weapons held by shooters
  • Number of potential victims at the location

Other Related Procudures

Building Lockdown Procedure
In the event that a building lockdown is necessary, OSS or the Incident Commander will notify, by any means available, one of the following individuals as it pertains to their particular building:

  • Emergency Coordinator or designee
  • Head Resident, Resident Assistant, or designee
  • Custodian on duty

The individual contacted to initiate lockdown procedures will then (if safe to do so):

  • Close and lock all exterior doors
  • Check accessible ground/1st floor and basement accessible windows or other access points
  • Make a head count of building occupants
  • Contact the EOC with a situation report

Shelter-In-Place Procedure
Some emergencies, such as a hostage situation or armed assailant, prevent an evacuation of all personnel from a building. In a situation such as this you must prepare your environment for temporary safety and security until you can safely relocate or are informed it is safe to leave by emergency response personnel.

Each situation is different and may require different actions, but here are a few general guidelines to keep you safe:

  1. Secure your location to the best of your ability.
  2. Close and lock all windows and doors.
  3. Turn off any ventilation systems (heaters/air conditioning).
  4. Find a secure location within the room or space you are in.
  5. If the situation becomes critical and you must evacuate, do not wander. Know where you are going, how you are going to get there, and move quickly.
  6. Leaving shelter to rescue or assist victims can be a deadly decision. Weigh any decision to leave your shelter very carefully.

If the emergency is hostile (such as an armed assailant or a hostage situation), take cover in a location not visible from the door or windows and follow these precautions:

  • Take cover behind a sturdy piece of equipment or furniture.
  • Block the doorway or other entrances if possible.
  • Remain calm and cognizant of events happening around you.
  • Only attempt escape if instructed to do so by emergency personnel or as a last resort as the situation dictates.

Hostage Situation Procedure
If you hear or see a hostage situation:

  1. Immediately remove yourself from danger.
  2. Immediately call 911.
  3. Be prepared to give the police the following info:
    1. Location and room number of incident
    2. Number of possible hostage takers
    3. Physical description and names of hostage takers if possible
    4. Number of possible hostages
    5. Any weapons the hostage takers may have
    6. Your name
    7. Your location and phone number

If you are taken hostage:

  1. Remain calm, be polite, and cooperate with your captors.
  2. DO NOT attempt to escape unless there is an extremely good chance of survival. It is safer to be submissive and obey your captors.
  3. Speak normally, DO NOT complain, avoid being belligerent and comply with all orders and instructions.
  4. DO NOT draw attention to yourself with sudden body movements, statements, comments or hostile looks.
  5. Observe the captors and try to memorize their physical traits, voice patterns, clothing and other details that can help provide a description later.
  6. Avoid getting into political or ideological discussions with the captors.
  7. Try to establish a relationship with your captors and get to know them. Captors are less likely to harm you if they respect you.
  8. If forced to present terrorist demands to authorities, either in writing or on tape, state clearly that the demands are from your captors. Avoid making a plea on your own behalf.
  9. Try to stay low to the ground or behind cover from windows or doors, if possible.

In a rescue situation:

  1. DO NOT RUN. Drop to the floor and remain still. If that is not possible, cross your arms, bow your head, and stand still. Make no sudden moves that a tense rescuer may interpret as hostile or threatening.
  2. Wait for instructions and obey all instruction you are given.
  3. DO NOT be upset, resist or argue if a rescuer is not sure whether you are a terrorist or a hostage.
  4. Even if you are handcuffed and searched, DO NOT resist. Just wait for the confusion to clear.
  5. You will be taken to a safe area, where proper identification and status will be determined.

B. Bomb Threat
A bomb threat may come to the attention of the receiver in various ways. It is important to compile as much information as possible. Please DO NOT attempt to notify or evacuate an entire building as this could consume valuable time that would be better used to gather important information. Please keep in mind that the vast majority of bomb threats are false and are primarily intended to elicit a response from the building occupants. In the case of a written threat, it is vital that the document be handled by as few people as possible as this is evidence that should be turned over to Campus Security and/or Minot Police Department. If the threat should come via e-mail, make sure to save the information on your computer. Most bomb threats are transmitted over the telephone.

If you receive a bomb threat via telephone:

  1. If available, utilize the Bomb Threat Information Card (BTIC) made available to campus by OSS.
  2. Gather as much information using the BTIC as possible
    1. When is the bomb going to explode?
    2. Where is the bomb right now?
    3. What does the bomb look like?
    4. What kind of bomb is it?
    5. What will cause the bomb to explode?
    6. Did you place the bomb?
    7. Why?
    8. What is your address?
    9. What is your name?
    10. Write down the exact wording of the threat.
    11. Write down the following information about the caller:
      1. Caller's Voice (Calm, Angry, Excited, Slow, Rapid, Stutter, etc.)
      2. Background Sounds (Street Noises, Voices, Music, PA system, etc.)
      3. Threat Language (Well Spoken/Educated, Foul, Irrational, etc.)
      4. Sex/Race of Caller
      5. Date/Time of Call
      6. Length of Call
      7. Number at which call is received
  3. Contact OSS and/or Minot Police Department immediately to initiate an emergency response.

Suspicious Object Procedures
A suspicious object is defined as any package, parcel, container or other object that is suspected of being an explosive device because it is out of place or unusual for that location and cannot be accounted for, or because a threat has been received.

If someone on the campus observes a suspicious object or potential bomb on campus, DO NOT TOUCH THE OBJECT, clear the area and report it to Campus Security and/or Minot Police Department.

If you find a suspicious object:

  1. Do not touch the object.
  2. Move people away from the object.
  3. Do not use portable radio equipment or cell phones within 100 feet of the suspicious object.
  4. Dial 911 or 852-0111 immediately to notify police.
  5. Follow police instructions precisely.
  6. Do not attempt to evacuate the building without the authorization or assistance of emergency personnel. Current emergency management guidelines caution against automatic evacuation. In most cases, people are likely to be more secure in their offices, laboratories, or classrooms than in hallways that have not been searched or outdoors where an actual threat may be even more likely to exist.
  7. If a search of the building is conducted, you and other staff may be asked to accompany police officers since you are more likely to notice something out of the ordinary in your own area or facility.

Suspicious Mail or Package Procedures

General Emergency Guidelines for Campus Individuals Characteristics of a Suspicious Letter or Package:
Some typical characteristics, which in combination may trigger suspicion, are:

  1. Restricted markings such as "personal" or "special delivery."
  2. No return address or one that cannot be verified as legitimate.
  3. A city or state in the postmark that does not match the return address.
  4. Unusual weight based on size.
  5. Lopsided or oddly shaped, strange odors, oily stains, crystallization, protruding wires, rigid or bulky, excessive tape or string.

If you open a package containing suspicious material or alleged to contain suspicious material:

  1. Set it down where you are. Do not move the contaminated material. If any material spills out of the package, do not try to clean it up and do not brush off your clothes as this could disperse the material into the air.
  2. Close the door to the area where the suspicious parcel was opened and do not allow others to enter the area.
  3. Call OSS and/or Minot Police Department to initiate an emergency response.

Stay at the scene to answer questions from police and environmental health and safety personnel. If anyone enters the closed area in which the suspicious letter or package is located, that person should also stay at the scene.

C. Civil Disturbance/Violent Protest

Actions to Take for Campus Individuals
Not all demonstrations are unlawful. The U.S. Supreme Court has ruled that certain activity is protected. However, any demonstration on university property that interferes with the educational process or in which violence, property damage, or other unlawful behavior occurs is unlawful.

If a disturbance appears to threaten the safety of faculty, staff or students:

  1. Immediately call police.
  2. Lock doors as possible and appropriate to isolate the disturbance.
  3. Take steps to protect your own safety and the safety of other faculty, staff and students.
  4. Encourage people to leave the area.

D. Evacuation
(Shelter-In-Place and Lockdown Procedures are located under Active Shooter Section)

In the event of an emergency or dangerous situation, OSS will direct students, faculty, staff, and guests to evacuate a building, several buildings, a portion of the campus, or the entire campus. Due to the unpredictability of these situations, affected parts of the campus will be provided directions on how to proceed while the event is happening or immediately after the event. The campus community will be asked to follow building and campus evacuation protocols and to obey directions from Minot State University (MSU) and on-scene emergency responders (if present).

Certain events, like a hazardous materials release or an active shooter, may require the MSU community and the general public to shelter-in-place to prevent exposure to harmful elements.

General Procedures

Evacuation Procedure
To be prepared for an emergency, you should:

  1. Know at least two ways out of the building.
  2. Know the evacuation locations for your building (the location to be used will be determined and disseminated at the time of evacuation by OSS)

If possible, when you hear an alarm or are instructed verbally or by Notifind to begin evacuating a building:

  1. Try to make sure all members of your department evacuate the area by quickly checking nearby restrooms, storage rooms, etc. as you exit.
  2. Use the nearest stairway, not the elevator.
  3. Accompany and assist those with disabilities.
  4. Shut all doors behind you as you go.
  5. Evacuate as quickly as possible, but in an orderly manner. Do not push or shove.
  6. Once outside, proceed to the area designated by OSS or other emergency personnel and follow any other instructions given. Stay away from building entrances.

Evacuation of Disabled Persons

1. Non-ambulatory Persons

Evacuation may not be necessary or advisable. Many stairwells are designed to provide temporary protection from fire or other danger. An able-bodied volunteer should stay with a wheelchair user in the platform area of the stairwell while a second person notifies emergency personnel or paramedics of the exact location of the wheelchair user.

If immediate evacuation is necessary, be aware of the following considerations:

  • Ambulatory persons may have respiratory complications. Remove them from smoke or fumes immediately and determine their needs and preferences.

Always consult with the person in the chair regarding how best to assist him/her:

  • The number of people necessary for assistance.
  • Ways of being removed from the wheelchair.
  • Whether to extend or move extremities when lifting because of pain, catheter leg bags, braces, etc.
  • Whether to carry forward or backward on a flight of stairs.
  • Whether a seat cushion or pad should be brought along if the wheelchair is being left behind.
  • In lieu of a wheelchair, does the person prefer a stretcher, chair with cushion/pad, or car seat?
  • Is paramedic assistance necessary?

2. Visually Impaired Persons
Most visually impaired persons will be familiar with their immediate work area. In an emergency situation, describe the nature of the emergency and offer to act as a "sighted guide" - offer your elbow and escort him/her to a safe place. As you walk, describe where you are and advise of any obstacles. When you have reached safety, orient the person as to where you are and ask if any further assistance is needed.

3. Hearing Impaired Persons
Because persons with impaired hearing may not perceive emergency alarms, an alternative warning technique is required.

Two methods of warning:

  • Write a note describing the emergency and nearest evacuation route. ("Fire. Go out rear door to the right and down, NOW!")
  • Turn the light switch off and on to gain attention, and then indicate through gestures what is happening and what to do.

E. Explosion

Campus Personnel Response to an Explosion

  • Evacuate the building if the fire alarm sounds or if you are directed to do so.
  • Call police at 911.
  • Be prepared for possible further explosions.

If you are unable to evacuate:

  • Crawl under a table or desk.
  • Stay away from windows, mirrors, filing cabinets, bookcases and electrical equipment.
  • Do not move seriously injured persons unless they are in obvious immediate danger.
  • Feel doors for heat before opening.
  • Watch for falling objects.
  • Accompany and assist those with disabilities.
  • Do not use matches or lighters.
  • Limit use of the telephone.

F. Fire Incident

Campus Personnel Response to Fire or Suspected Fire

  1. If a burning odor or smoke is present, pull a fire alarm to activate the fire alarm system.
  2. If possible, shut off gas in your area.
  3. If you can help control the fire without personal danger and have received training, take action with available fire extinguisher or fire hose. If not, leave the area.
  4. Never allow the fire to come between you and an exit.
  5. Leave the building, checking as you leave to make sure everyone has left the immediate area. Close doors behind you to confine the fire.
  6. Once you have evacuated the building, dial 911 and report the location of the fire and the material burning if known.
  7. Report this information to fire and police personnel as they arrive.

Response to Audible Fire Alarms
If the audible fire alarm sounds, shut off any gas in your area (if possible), and evacuate the building.

Leave immediately; do not delay to locate personal items.

Try to make sure that all members of your department hear the alarm and evacuate the area by quickly checking nearby restrooms, copier rooms, storage rooms, etc. as you exit.

Use the nearest stairway. Do not use the elevator.

If requested, accompany and assist persons with disabilities.

Shut all doors behind you as you go. Closed doors can slow the spread of fire and smoke.

Evacuate as quickly as possible but in an orderly manner. Do not push or shove.

Once outside, move at least 100 feet from the building.

Meet at a predetermined location to account for all members of your unit.

Return to the building only when given the "all clear" by police or other proper emergency personnel.

DO NOT assume that when the audible alarm ceases it is safe to enter the building. There are many possible reasons for the alarm to stop sounding.

G. Flooding
If there is a sudden danger of flooding (i.e. flash flood, burst pipe), notify Facilities Management (858-3210) and Campus Security (833-9118) to activate an emergency response.

If you are outdoors:

  • If you are outdoors and near a creek or stream when a warning is issued, climb to higher ground on foot immediately. Avoid drains, ditches, ravines, and culverts.
  • Do not attempt to outrun a flood in a vehicle-cars will float in as little as one foot of water. Over half of all flash flood fatalities occur in vehicles.
  • If your vehicle stalls or is surrounded by water, abandon it and move to higher ground on foot.
  • If you are unable to move to higher ground, seek shelter on the upper floors of a sturdy building.
  • Remain alert for instructions and updates as they become available from emergency personnel and University officials.

If you are indoors:

  • In campus buildings, follow your building's instructions regarding evacuation/shelter-in-place for flash floods.
  • Move to the highest floor possible, or follow the flash flood procedures for the building in which you are located. Remain in a sheltered location until an all clear has been provided by public safety officials.
  • If you are in a main campus location, affiliates are encouraged not to leave campus until flooding has subsided and you have been told by public safety or University officials that it is safe to leave the area.

Other helpful information:

  • Use caution after a flash flood as risk of electrocution, dangerous debris, and other hazards may exist.
  • Use special caution at night because flood danger is more difficult to recognize.
  • In the event of a flash flood, or any other campus emergency, visit the MSU homepage for the most accurate, up-to-date information

H. Hazardous Material Incident
In the event of a hazardous material spill/leak/etc., contact OSS and/or Minot Police Department to initiate an emergency response. Make sure to relay as much of the following information in order to prepare first responders:

  • Your Name
  • Your Location
  • The number from which you are calling
  • What has happened and where?
  • What hazardous materials are involved?
  • When did the incident happen?
  • What is the type and condition of containers?
  • Has anyone been injured and the extent of injuries?
  • Has there been damage to property and what is the extent of damage?

DO NOT attempt to handle the incident yourself. Keep a safe distance from the incident and wait for responders to arrive.

I. Medical Emergency
Actions to Take for Campus Individuals

  • Notify the Campus Security and/or Minot Police Department. Provide details on the location of the ill or injured person.
  • Gather the victim's history using the acronym SAMPLE, and relay information to first responders:
    • S - Signs and Symptoms (Signs are visual, Symptoms are felt by the victim)
    • A - Allergies (Food, Medication, Environmental, etc.)
    • M - Medications (what is prescribed, whether they took their last dose, and when)
    • P - Previous Problems (had this issue before, when, and what was done)
    • L - Last Food or Drink
    • E - Events (events leading up to and causing the current issue, check for coherence which will help determine state of mind, shock, and possible brain trauma)
  • If trained, render any first aid to the best of your abilities until assistance arrives.
  • Do not attempt to move a fallen individual.
  • Attempt to obtain the following information from the ill or injured person: their name, a description of symptoms, allergies or medications they may have and any major medical history.
  • Remain at the scene to provide any additional information after emergency personnel have arrived.

J. Severe Weather

Procedures for Individuals on Campus

If a tornado warning has been issued and you are inside:

  1. Stay inside.
  2. Stay away from outside walls, windows, mirrors, glass and unsecured objects such as filing cabinets or bookcases.
  3. If possible, move to a below ground level floor, interior corridor, or room or office without windows. Crouch low with your hands covering the back of your head and neck.
  4. When possible, make sure there are at least two walls between you and the exterior of the building.
  5. Do not use elevators.
  6. Assist those with disabilities to a safe area on the same floor.
  7. Continue to monitor the weather via radio or television until the warning has been lifted.

If a tornado warning has been issued and you are outside:

  1. If you are in a car, get out of it.
  2. Never try to out run a tornado.
  3. Look for a safe structure nearby for shelter.
  4. If there is no shelter, lie down flat in a low area such as a ditch away from trees with your hands covering the back of your head and neck.

All other Severe Weather:

  1. Move and/or stay indoors if possible.
  2. Only use a vehicle if absolutely necessary, and if so, use extreme caution.
  3. Monitor the weather via radio or television until the weather event has subsided.
  4. If outdoors where lightning is present, stay away from trees, tall structures, metal structures, poles, etc.
  5. If indoors when lightning is present outside, stay away from electronics, outlets, and anything else that may conduct an electrical charge if the building you are in were to be struck.

K. Sexual Assault

Victim Response

  1. Get to a safe place as soon as you can.
  2. Get medical attention as soon as possible to make sure you are physically well.
  3. Try to preserve all physical evidence. Do not wash, use the toilet, or change clothing if you can avoid it. If you do change clothes, put all clothing you were wearing at the time of the attack in a paper, not plastic, bag. Collect important evidence in the event you may later wish to take legal action.
  4. Contact the Minot Police Department to file a report.
  5. Talk with a counselor who will maintain confidentiality, help explain your options, give you relevant information, and provide emotional support.
  6. Contact someone you trust to be with you and support you.

The victim should also inform either the director of Student Health Center or the Vice President for Student Affairs about the sexual assault so that the university may respond and support the victim appropriately.

L. Utility Outage

Actions to Take for Campus Individuals

Power Outage

  1. Keep a flashlight in your area.
  2. Call Facilities Management.
  3. Provide assistance to others who may be unfamiliar with the space.
  4. If you are in an unlit area, proceed cautiously to an area that has emergency lights.
  5. If you are in an elevator, stay calm. Use the emergency button or telephone.

Suspected or Actual Gas Leak

  1. Contact OSS or Minot Police Department immediately to initiate an emergency response and render any information which you are able.
  2. Advise people to immediately leave the area.
  3. Do not operate or switch on or off any electrical equipment as the switch may serve as a point of ignition.
  4. Do not allow reentry until an official all clear is given by OSS.
  5. If gas ignites or is burning, let it burn and do not try to extinguish the flame.

Steam Line, Ventilation, Water, or Elevator Failure
Contact Facilities Management as soon as possible to initiate an emergency response from Maintenance. Contact OSS if after hours or a weekend.

III. Emergency Exercises
Exercises are an important component in the comprehensive emergency management model. Minot State University is committed to conducting full-scale, annual training exercises at least once annually, as well as performing various other exercises, as defined later in this policy, when deemed necessary. University departments, colleges, units, and areas may also request an emergency training exercise to evaluate one or more components of their emergency plans or policies.

Types of Emergency Exercises

  1. Orientation - An introduction to the emergency operations procedures. The purpose of an orientation is to familiarize participants with roles, responsibilities, plans, procedures, and equipment. Orientations can also resolve questions of coordination and assignment of responsibilities. The inclusion of first responders and school staff facilitates the development of an effective plan.
  2. Drill - Tests a specific operation or function of the emergency plan. The goal of a drill is to practice aspects of the response plan and prepare teams and participants for more extensive exercises in the future. Schools generally conduct evacuation, shelter-in-place, or lockdown drills with students and staff to demonstrate the steps they should take in an emergency. The procedures as well as the responsibilities of all involved (i.e. faculty, staff, students, emergency personnel, etc.) are addressed. These exercises may include local public safety agencies.
  3. Tabletop Exercise - Analyzes an emergency event in an informal, stress-free environment. They provide participants with an emergency scenario to analyze and increase their awareness of the roles and responsibilities of individuals who need to respond, stabilize, terminate, and help others recover from emergencies. They are designed to prompt a constructive discussion about existing emergency response plans as participants identify, investigate, and resolve issues.
  4. Functional Exercise - Tests one or more functions of the university's emergency response plan during an interactive, time-pressured, simulated event. Functional exercises can be conducted in the university's Emergency Operations Center (EOC). Participants are given directions by controllers and simulators via telephones, radios, and televisions, and they must respond appropriately to the incidents that arise. Evaluators candidly critique the exercise and the team's performance.
  5. Full-Scale Exercise - Evaluates the operational capability of emergency management systems in a highly stressful environment that simulates actual conditions. Full-scale exercises test and evaluate most functions of the emergency response-operational plan, including the mobilization of emergency personnel, equipment, and resources.

Exercise Responsibilities
It will be the responsibility of the Office of Safety and Security (OSS) to develop and implement exercises when necessary. As was previously mentioned, at least one full-scale exercise will be conducted annually, in which both University personnel and resources, as well as other local agencies, may be utilized. OSS will design and orchestrate the full-scale exercise, as well as recruit volunteers from the campus and local community to serve as role players during the exercise. All exercises are conducted utilizing standard NIMS and ICS principles. In addition, comprehensive after action reviews are completed for each campus drill, tabletop, functional, and full-scale exercise.

IV. Personal Safety And Security On The MSU Campus
MSU publishes this manual, as well as other policy, procedural, and statistical information regarding safety and security on campus, which can be located in our Annual Security and Fire Safety Report (ASFSR). The ASFSR is published in compliance with The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 USC § 1092(f)) and provides notice of this publication annually to all students and employees. While the general mission of the MSU Emergency Operations Plan is to provide operational procedural information for the responders and crisis management teams, it is recognized that educations of the campus community on personal safety and security on the campus is an essential responsibility as well. Therefore, MSU recognizes the annual publication of the ASFSR as a means of providing additional information that individuals may be called upon to utilize in the event of an emergency or disaster. This report is available on the web at or in hard copy by request at the Office of Safety and Security in Plant Services (701-858-3210).

This manual and a condensed fact sheet version are also available on the OSS website (

APPENDIX A - Campus Map

Printable Map [pdf]

APPENDIX B - List of Acronyms

ASFSR - Annual Security and Fire Safety Report

BTIC - Bomb Threat Information Card

EOC - Emergency Operations Center

MSU - Minot State University

OSS - Office of Safety and Security