Records Retention Schedule

Information on record series utilized by the ND University System and the retention of records included in those series are available through the ND Information Technology Department website. 

For information about the current management and disposal of records:

If you know the Record Control Number:

  1. Go to https://apps.nd.gov/itd/recmgmt/rm/recSer/retention.pdf.
  2. Scroll down the page to the box titled "Search Record Series."
  3. Enter the Record Control Number in the text box titled "RCN."
  4. In the "Department" text box, click on the Down arrow and select "ND University System (2150)" to search record series used by the entire ND University System.
  5. Select additional criteria and filters as you wish or as it may be applicable.
  6. Click on "Search Record Series."

To repeat the search process, click on the Back arrow in your web browser.

If you know the Record Series Title, but not the Record Control Number:

  1. Go to https://apps.nd.gov/itd/recmgmt/rm/recSer/retention.pdf.
  2. Scroll down the page to the box titled "Search Record Series."
  3. Enter the Record Control Series in the text box titled "Title."
  4. In the "Department" field, click on the Down arrow and select "ND University System (2150)" to search record series used by the entire ND University System.
  5. Select additional criteria and filters as you wish or as it may be applicable.
  6. Click the "Search Record Series" button.

To repeat the search process, click on the Back arrow in your web browser.

If you know neither the Record Control Number nor the Record Series Title:

  1. Go to https://apps.nd.gov/itd/recmgmt/rm/recSer/retention.pdf.
  2. Scroll down the page to the box titled "Search Record Series."
  3. In the "Department" field, click on the Down arrow and select "ND University System (2150)" to search record series used by the entire ND University System.
  4. In the "Division" text box, click on the Down arrow and select "General Retention (006)" to search record series used by the entire ND University System.
  5. Select additional criteria and filters as you wish or as it may be applicable.
  6. Click the"Search Record Series" button.
  7. A listing of all the record series will appear below the "Search Record Series" box.
  8. For more information on a specific record series in the data table, move your cursor over its row and click to open the record series.
  9. If you want to view the descriptions of all the record series in the data table:  
    • Click on "Export Table Date" on the left immediately below the "Search Record Series" box.
    • When prompted, select "Open."
    • You can now search the record series to which a particular type of record belongs by clicking Control + F and typing key words into the "Find and Replace" box that appears.
    • It will be tempting to print this document and have it to use as a reference, but please do NOT do so: it is an organic document, containing information that is constantly changing, so if it is printed, it will quickly become outdated and inaccurate.

To repeat the search process, click on the Back arrow in your web browser.