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Veterans Services

Minot State University Veteran Center Student Agreement

It’s important to plan ahead and be proactive in order to ensure timely certification and receipt of benefits, and that you're officially registered on time and have uninterrupted access to University services.  You must complete all the requirements for admission, including receipt of transcripts and completion of required orientation procedures.

_____I am responsible for all tuition and registration fees, as well as for meeting all registration and fee payment deadlines.  The University CANNOT guarantee payments by the VA will be received on time.  To ensure you're officially registered on time, we recommend you:

1)      Apply for financial aid in case your VA benefits do not cover the entire cost of attendance.

2)      New and Returning students should submit all required documentation before the term begins. (Certificate of eligibility, DD-214 member copy 4, DD-1995 if transfer)

3)      Enroll in courses promptly.  You cannot be certified with the VA unless you are enrolled in courses.  Returning Veteran students receive priority registration.

4)      After you are enrolled complete the Minot State Veteran Center worksheet which notifies us that you want to be certified for VA educational benefits for the term.

5)      After submitting the worksheet follow up with us at pam.hopkins@minotstateu.edu or andy.heitkamp@minotstateu.edu if you plan to enroll in less than the full-time requirement for your school, college or program.

6)      Notify us at pam.hopkins@minotstateu.edu or andy.heitkamp@minotstateu.edu promptly if you change your major program, add or drop courses, or need to withdrawal from the University.

_____ I understand that Veterans Affairs will not pay for courses
               a) For which I have already received transfer credit
               b) For any class that is not required by my chosen degree program

_____ It is my responsibility to contact the Minot State certifying official and my department advisor during registration and any other to ensure that I do not duplicate any courses and register for only those courses applicable to my major

_____ It is my responsibility to check with the Minot State certifying official every semester to update enrollment status, when I make any changes to my enrollment,
        e.g. – dropping or adding classes – change of major – adding or dropping minors – withdrawal from a class (YOU WILL BE RESPONSIBLE FOR PAYBACK OF BENEFITS IF AFTER DROP PERIOD), withdrawal from the university.

_____Any changes to my degree program, major, minor, concentration, or track, MUST BE COMMUNICATED to the VA certifying official to prevent overpayment or indebtedness, (WHICH YOU WILL BE FINANCIALLY RESPONSIBLE FOR)

_____I understand that I AM RESPONSIBLE for notifying the Minot State certifying official of any course waivers, substitution, approvals, withdrawal and non-attendance.

_____I must immediately report any questionable educational entitlements received to the VA certifying official.  I WILL NOT ACCEPT PAYMENTS FROM THE VA IF NOT ENROLLED OR ATTENDING CLASSES.  I will take the appropriate steps to ensure
        the funds are returned to the VA.

_____I understand that I must submit an enrollment worksheet (web address) for each semester I wish to receive benefits.  I realize that once the worksheet is submitted I am notifying the certifying official that I wish to be certified for the
        courses on my schedule at the time I submit the worksheet and ANY SCHEDULE CHANGES MADE AFTER THAT DATE COULD RESULT IN MY OWING MONEY TO THE VA, or an extended period of time for my certification to process

_____I understand I must complete the veteran survey each semester in order to allow Minot State University to compile with the Principles of Excellence and the 8 Keys to Veteran success

_____I understand the VA REQUIRES MY ATTENDANCE IN CLASS.  If I fail to do so and receive any less than satisfactory grades, I MAY BE REQUIRED TO PAYBACK for those courses.

_____If I become suspended, I CANNOT RECEIVE GI Bill benefits at Minot State or any other school until I have been reinstated

_____I will attend training to learn how to access my individual degree plan and will submit a copy to the Minot State certifying official

_____I will attend training to learn how to access my individual cost plan and will submit a copy to the Minot State certifying official

_____If I am receiving Chapter 30, 1606, 1607, benefits, I must call VA monthly or log into WAVE and verify my enrollment the first of each month for payment to be released

_____Students must complete a Degree Plan (Curriculum Guide), which is required for my VA file, BEFORE I CAN BE CERTIFIED to receive my educational benefits.  The Veteran Center director will assist you if you have questions.  Graduate
        students should meet with their department advisor to help you complete your Graduate Plan of Study

_____I am aware that all GI Bill information can be obtained on the VA GI Bill website http://www.benefits.va.gov/gibill/

_____I am aware that I can call the Educational Benefits Information line for any questions regarding my Educational Benefits 1(888)442-4551

_____If I am called to active duty or order to deploy elsewhere, I need to contact the Veteran Center office immediately and provide a copy of my orders, we will assist you to:

  • Withdrawal with a refund of eligible tuition and fees paid out of pocket (funds paid by the VA need not be refunded).
  • Help with the re-admission procedures.

_____I am aware that if I have a complaint, I should bring it to the attention of the Minot State University Veteran Center Director who will help me review the VA GI Bill feedback systems requirements for formal complaints and assist you with
        filing it if it meets the guidelines, or direct you to the appropriate office or agency to do so.

Principles of Excellence
Minot State University participates in the Principles of Excellence and agrees to the following guidelines:
- Provide students with a personalized form covering the total cost of an education program.
- Provide educational plans for all military and Veteran education beneficiaries.
- End fraudulent and aggressive recruiting techniques and misrepresentations.
- Accommodate Service members and Reservists absent due to service requirements.
- Designate a point of contact to provide academic and financial advice.
- Ensure accreditation of all new programs prior to enrolling students.
- Align institutional refund policies with those under Title IV, which governs the administration of federal student financial aid programs.

The Eight Keys to Veteran Success

  1. Create a culture of trust and connectedness across the campus community to promote well-being and success for veterans.
  2. Ensure consistent and sustained support from campus leadership.
  3. Implement an early alert system to ensure all veterans receive academic, career, and financial advice before challenges become overwhelming.
  4. Coordinate and centralize campus efforts for all veterans, together with the creation of a designated space for them (even if limited in size).
  5. Collaborate with local communities and organizations, including government agencies, to align and coordinate various services for veterans.
  6. Utilize a uniform set of data tools to collect and track information on veterans, including demographics, retention, and degree completion.
  7. Provide comprehensive professional development for faculty and staff on issues and challenges unique to veterans.
  8. Develop systems that ensure sustainability of effective practices for veterans.

Name (Please Print) _________________________



DATE_____________                                                     Signature_____________________________

Minot State pre-FAFSA shopping sheet

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Printable New Student Agreement