Minutes of

MiSU Faculty Senate

October 3, 2002


Members present: Bethany Andreasen, Larry Atwood, Lisa Borden-King, Patti Fedje, Ron Fischer, Linda Haider, Leisa Harmon, Christopher Keller, Paul Markel, David McCormack, Marie Mohler, Linda Olson, Ernst Pijning, Susan Podrygula, Gary Rabe, Ron Royer, Michelle Sauer, Richard Seklecki, Tom Seymour, H. Erik Shaar, Kenneth Staub

Members absent: Richard Barkosky, Christian Fantoni, Nancy Hall, Clark Markell, Cheryl Nilsen, Mohammad Saeed, Elizabeth Steere

Guests present: Stephen Hayton, Wes Matthews


President Keller called the meeting to order at 3:32 p.m.


Haider moved and Seymour seconded the seating of Draza Markovic as a proxy for Clark Markell. Motion passed.


The minutes were accepted as corrected.


President Keller announced that the College of Arts and Sciences has elected Ron Fischer to complete the term of Rose McKenney. The College of Education and Human Sciences has elected Marie Mohler to complete the term of Tom Bordelon. President Keller also announced his appointment (ratified by the Executive Board) of Larry Henderson to the Tenure Committee. Elizabeth Steere has accepted appointment as a Faculty Senate representative to the Student Association. Ron Fischer volunteered to be the second Faculty Senate representative to the Student Association.


The agenda (attached) was reviewed with the announcement that item 5a will precede item 4.


Wes Matthews presented Draft 8 (attached) of the developing sick leave policy, highlighting changes since Draft 7. The State Board of Higher Education has required each campus to develop such a policy. Matthews is keeping the Faculty Senate informed and is inviting input from Senators and from faculty in general. The Faculty Senate will not be voting on the policy, however.


Dr. Shaar presented the administrative report.


The General Education Committee chair, Ernst Pijning, reported the review of four chemistry courses (110, 115, 121, and 122) and three geology courses (101, 105, and 106). The Committee recommends that these courses be allowed to continue as General Education courses. Royer moved and Markel seconded that the Faculty Senate ratify the Committee's recommendation.


Pijning reminded Faculty Senate members that online, MAFB and IVN versions of courses, as well as sections taught by adjunct faculty, must all be included in the assessment data presented in the review process. The Faculty Senate was also reminded that by Senate action last year, the current four year review cycle will eventually end. It will be replaced by a plan under which all General Education courses will be reviewed during one year.


Dr. Schaar reported on the faculty and staff family 50% tuition waiver recommended by the Faculty Senate last year. He had favored the plan until two economic developments during the summer. (1) Governor Hoeven decreed a 1.05% decrease of the biennium budget. (2) Governor Hoeven also required the submission of a "hold even" budget for the next year even though many costs (such as health care) will rise dramatically. Based on these uncertainties, Dr. Shaar decided to not implement the waiver at this time.


President Keller presented comprehensive results (posted to the web page) of the Faculty Opinion Survey taken last spring. Approximately 1/3 of the faculty responded. Discussion led to seeking longitudinal data. Shirley Cole-Harding will be contacted concerning data from previous years. The desire is to identify trends and to focus improvement efforts on one area of need. Senators were encouraged to read the document before the next Senate meeting.


The Senate agreed to change the next meeting date from November 7 to November 14 so that President Keller can report on the Western Cooperative for Education Telecommunications conference he will have attended the week of November 7.


President Keller declared the meeting adjourned at 5:02 p.m.



Respectfully submitted,


David McCormack




Minot State University Faculty Senate 2002-2003

Full Senate Meeting October 3, 2002

3:30 p.m. Westlie Room



Faculty Senate President - Dr. Christopher Keller

Faculty Senate Vice President - Dr. Paul Markel

Faculty Senate Secretary - Dr. David McCormack

Faculty Senate Parliamentarian - Dr. Bethany Andreasen



1. Approval of the minutes

2. Announcements

3. Review the Agenda

4. Administrative report - Dr. Eric Sharr

5. Old Business

a. Sick leave policy update (Draft 8) - Wes Matthews

6. New Business

a. General Education Committee re-certification recommendations

b. Faculty and staff family tuition waver - Dr. Sharr

c. Faculty Opinion Survey results

d. November Senate meeting date









Faculty Sick Leave Policy


Intent and Definitions


1. The intent of this policy is to provide for paid sick leave for all faculty members who receive benefits. MSU recognizes that faculty members have different responsibilities based in teaching, research, or service. This policy addresses two different approaches to sick leave depending on the nature of a faculty member's primary responsibility. All questions of primary responsibility will be decided by the Vice President for Academic Affairs.


2. Faculty members whose primary responsibility is research or service and who maintain work patterns similar to professional staff will accrue and use leave in the same manner as regular staff employees. This includes annual leave, sick leave, funeral leave, leave for jury duty, military leave, storm days, conference/ convention leave, and the leave sharing program as described in NDUS HR Policies 6, 7, and 20.


3. Faculty members whose primary responsibility is teaching, will be allowed sick leave in the event of extended illnesses. Occasional and infrequent absences due to health problems are permitted with coordination through the appropriate department chair and/or dean. Such occasional and infrequent absences are not the subject of this policy.


  1. For the purpose of this policy, an extended illness is defined as any mental or physical condition (including maternity) which renders a faculty member unable to perform his/her contracted responsibilities for two weeks or more.


  1. A physical or mental condition which requires a schedule of treatment in excess of six weeks may become the subject of this policy. These situations will be addressed as they occur.


Determining Sick Leave for Teaching Faculty

4. The following rules are used to determine the total number of paid sick leave days in any given year:


  1. All teaching faculty members will be allowed two weeks of paid sick leave for every year of academic service based on a nine-month academic year. This includes years of service prior to the implementation of this policy.


1.      The minimum amount of sick leave allowed for probationary or tenured faculty members is six weeks.


2.      The maximum amount of sick leave allowed for all faculty members is 26 weeks.


3.      Sick leave will not be used to cover time periods outside the current contract.


4.      Once the elimination period as defined by the Long Term Disability Benefits Certificate is met, sick leave will no longer be allowed.


  1. Any absence requiring the use of sick leave will be documented by the Director, Human Resources (DHR) and will be deducted from the total leave allowed in the case of future extended illnesses.


  1. If a faculty member is able to perform a portion of his/her teaching responsibilities, a prorated basis will be used to determine the appropriate deduction.


  1. Should the entire amount of allowed leave be exhausted, faculty members will enter a status of leave without pay.


  1. Sick leave allowed by this policy is not an entitlement, and no payment for unused sick leave will be made upon the termination of employment.


Procedures for Teaching Faculty Sick Leave


5. When an extended illness occurs, the faculty member will provide a letter from a physician to the Director of Human Resources (DHR). The physician's letter should provide information regarding the effect the illness is expected to have on job performance or other job-related matters. The mention of the specific medical condition is not required except as the physician needs to include it as part of the explanation. This letter will be sealed and kept on file in the Human Resources Office.


  1. Upon receipt of the letter the DHR will share the job-related information with the VPAA, Dean, and chair for the purpose of managing the absence.


  1. At the end of the absence, the faculty member will provide a letter from a physician to the DHR to document the end of the absence. If the faculty member is returning to work, the DHR will place a letter documenting the absence in the personnel file for future reference.


  1. If the faculty member enters a period of unpaid leave, the DHR will process the necessary documents for leave under the FMLA.


Family and Medical Leave


6. During a time of leave without pay, eligible faculty members will be afforded the protection of the Family Medical Leave Act (FMLA) which provides job protection and continued health insurance coverage for up to four months.


  1. Family and medical leave may also be used to cover unpaid absences for matters involving parents, spouse, or children as described by NDCC 54-52.4. This leave provides job protection and continued health insurance coverage for up to four months.


  1. Tenured faculty who are able to return to work will have the right to return to their position for 12 months from the beginning date of medical leave. To exercise this right the faculty member must notify the Dean at least one month prior to the beginning of the next academic semester.



7. Faculty members may be asked to cover responsibilities for those faculty members who are ill. Overload or adjunct faculty contracts will be considered when the coverage extends beyond six weeks due to this policy. Other overload considerations are covered in a separate policy.