Common Form Processes

We are continuing to process forms electronically! Below are the instructions for our most common forms.

Students should be able enroll themselves on Campus Connection once their enrollment time and date has been reached. For assistance, please check our Campus Connection 'How To' videos here.

Adding a Class
Enrolling with a Time Conflict
Requesting an Overload
Dropping a Class
Course Completion Agreements
Substitutions



 

Adding a Class:

  1. The student emails the request to add from their MSU or NDUS email account to the instructor's MSU email. The email must include the class subject, catalog #, class #, credits, and term.
  2. The instructor forwards the student's email with their approval to anyone in the Registrar's Office or to registrar@minotstateu.edu.
  3. The Registrar's Office team will enroll the student and email to let them know when enrolled in the class.
  4. To see how to add courses, check out our video!

Enrolling with a Time Conflict:

  1. The student enrolls in one of the courses.
  2. The student emails the request to add from their MSU or NDUS email account to both the instructors' MSU email. The email must include both of the class subjects, catalog #s, class #s, credits, and term.
  3. The first instructor replies-all with their approval.
  4. The second instructor replies-all with their approval and includes anyone in the Registrar's Office or to registrar@minotstateu.edu.
  5. The Registrar's Office team will enroll the student and email to let them know when enrolled in the class.
 

Requesting an Overload: 

An overload for fall and spring is more than 18 credits and for summer is more than 12 as stated in the undergraduate catalog.

  1. The student emails the request to overload from their MSU or NDUS email account to their advisor's MSU email. The email must include the class subject, catalog #, class #, credits, and term.
  2. The advisor forwards the student's email with their approval to the chair's MSU email.
  3. The chair confirms the student’s cumulative GPA is above 3.0 and forwards email with their approval to anyone in the Registrar's Office or to registrar@minotstateu.edu
  4. If there are prerequisites that are not met or other enrollment issues, the chair forwards the email to the corresponding chair to approve the override into the course.
  5. The Registrar's Office team will enroll the student and email to let them know when enrolled in the class.
  

Dropping a Class:

  1. Students can drop fall 2021 courses at any time on Campus Connection until the last day to drop.
    To see how to drop courses, check out our video! To drop all courses, a student must submit a withdrawal form.
  2. To request a late drop (after the last day to drop and prior to finals), the student emails the request to drop from their MSU or NDUS email account to the instructor's MSU email. The email must include the class subject, catalog #, class #, credits, term, and explanation of reasoning for the drop.
  3. The instructor forwards the student's email with their approval to the chair and if the chair approves, forwards the instructor/student email with their approval to anyone in the Registrar's Office or to registrar@minotstateu.edu.
  4. The Registrar's Office team will drop the student and email to let them know when dropped from the class. 
 

Course Completion Agreements (due when grades are due):

  1. The student and faculty discuss the I (incomplete) grade option and assignments left to be completed, agree on the date, and grade to change to if work is not completed.

The Graduate School has a more stringent policy and graduate students must complete the work within 60 days of the grade due date. 

  1. The student emails the request for an I (incomplete) grade from their MSU or NDUS email account to the instructor's MSU email. The email must include the class subject, catalog #, class #, assignments to be completed, date by which the work must be completed, and the grade to change to if work is not completed. 
  2. The instructor forwards the student's email with their approval to anyone in the Registrar's Office or emails kimberly.johnson.4@minotstateu.edu
  3. The Registrar's Office team will change the student's grade to I for the course.
 

Substitutions:

  1. The student visits with their advisor about a possible course substitution.
  2. The student or advisor emails the department chair the request. The email must contain the student's ID; name; where the substitution will be applied (major, minor, etc); the student's major, minor, or concentration; institution where the course being substituted was taken; substituting course information; and MSU course information.
  3. If the department chair approves, they submit the substitution form on the student's behalf. 
  4. The Registrar's Office team will update the student's academic requirements report with the substitution.