Calendar

2018-2019 Academic Affairs Calendar [pdf]

2019-2020 Academic Affairs Calendar [pdf]

When dates fall on a weekend, materials should be handed in on the following Monday.

The Board Policy on the non-renewal, termination, or dismissal of faculty has been changed with notices defined in calendar days rather than specific dates (see SBHE Policy 605.3):

  • At least 90 calendar days prior to termination during the first year of probationary employment at the institution. (approximately February 1)
  • At least 180 calendar days prior to termination during the second year of probationary employment at the institution. (approximately November 1)
  • At least one calendar year prior to termination after two or more years of probationary employment at the institution.

Faculty Position Descriptions for the subsequent academic year should be completed and attached to the evaluation when it is due to the VPAA. 

Deadlines for Evaluation and Goals - First-Year Probationary Faculty

  • January 3 - First-year faculty self-evaluation, goals, and updated CV due to chairperson
  • January 14 - Chairperson's evaluation of and goals for first-year faculty due from chairperson to faculty
  • January 24 - First-year faculty self-evaluation and goals, chairperson's evaluation, and updated CV due from chairpersons to VPAA Office

Deadlines for Evaluation and Goals - Second-Year Probationary Faculty

First second-year evaluation

  • October 8 - Second-year faculty self-evaluation, goals, and updated CV due to chairperson
  • October 22 - Chairperson's evaluation of and goals for second-year faculty due from chairperson to faculty
  • November 5 - Second-year faculty self-evaluation and goals, chairperson's evaluation, and updated CV due from chairpersons to VPAA Office

Second second-year evaluation

  • January 31 - Faculty self-evaluation, goals, and updated CV due to chairperson
  • March 6 - Chairperson's evaluation of and goals for faculty due from chairperson to faculty
  • March 13 - Faculty self-evaluation and goals, chairperson's evaluation, and updated CV due from chairpersons to VPAA Office

Deadlines for Evaluation and Goals - Third-Year Probationary Faculty

  • December 1 - Tenure-track faculty in their third year of appointment submit a pre-tenure
    portfolio to their chair.
  • January 31 - Faculty self-evaluation, goals, and updated CV due to chairperson
  • February 1 - Tenure-track faculty in their third year of appointment submit a pre-tenure
    portfolio to the Tenure Committee in care of the office of the Vice President for Academic
    Affairs. The materials in the portfolio must include and be organized in the same manner as
    described in Article V Section 3 of the Bylaws.*
  • March 6 - Chairperson's initial evaluation of and goals for faculty due from chairperson to faculty
  • April 5 - The Tenure Committee completes pre-tenure review and simultaneously distributes the results/findings to the faculty member and the Chair of the Department/Division.
  • April 5-17 - The pre-tenure review completed by Tenure Committee shall be addressed as part of the third-year faculty member's annual evaluation.  At a minimum, the faculty member, in consultation with the chairperson, will address any concerns or deficiencies identified by the pre-tenure review and document a strategy to ameliorate them. The completed evaluation will be forwarded to the Vice President for Academic Affairs.
  • April 17 - Third-year faculty self-evaluation and goals, chairperson's evaluation, and updated CV due from chairpersons to VPAA Office

Deadlines for Evaluation and Goals - Fourth-Year and Later Probationary Faculty and All Other Full-time Faculty

  • January 31 - Faculty self-evaluation, goals, and updated CV due to chairperson
  • March 6 - Chairperson's evaluation of and goals for faculty due from chairperson to faculty
  • March 13 - Faculty self-evaluation and goals, chairperson's evaluation, and updated CV due from chairpersons to VPAA Office

* Chairs should provide third-year probationary faculty with a deadline to submit their pre-tenure packets to them to allow time to review the packet and to write the chair's required letter.