MSU - Student Social Work Organization

SSWO Constitution

Constitutional Bylaws of the Student Social Work Organization

ARTICLE I: The name of this organization will be the Student Social Work Organization.

ARTICLE II: The mission of the organization will be to encourage professional development and social experience for social work majors and those considering the major.

  1. Promoting unity and fellowship among the university, the community, and community, and the social work students.
  2. Training of needed skills through leadership, administration, membership responsibilities, a community volunteerism.
  3. Promoting expanded educational experience through participation in local, regional, and national seminars and workshops.
  4. Promoting the visibility of the Minot State University (MSU) Social Work Department through activities on campus and in the community.
  5. Encouraging identification with, and active concern for, the National Association of Social Workers (NASW).

ARTICLE III: Membership

  1. Membership will be open to all social work majors and any others who are interested in participating.
  2. Memberships will be acknowledged by the payment of dues in the amount that has been decided upon at the last business meeting of the previous year.
  3. Dues will be paid to the treasurer on an annual or semester basis.
  4. Scholarships for dues may be available through the treasurer. Determination of scholarships will be through the executive board.
  5. As a member of SSWO, during any fundraising event, the member will not be able to participate directly in the event. The member is not eligible to win the prizes during raffles, drawings, and any other fundraising event where prizes are awarded. This does not include family members of the SSWO member.

ARTICLE IV: Organizational Structure

  1. The officers of the organization, who will be elected for one year terms, beginning at the last business meeting of the school year, beginning of the last business meeting of the fall semester shall the president, vice-president, secretary, and treasurer. All executive officers must be social work majors and paid members of SSWO.
    1. The duties of the president will include, but not limit to:
      1. Presiding over the general business meetings
      2. Calling and presiding over special business meetings.
      3. Presiding over executive meetings.
      4. Appointing the parliamentarian for the upcoming term.
      5. Coordinating overall activities of the SSWO
    2. The duties of the vice-president will include, but not be limited to:
      1. Presiding at meetings when the president is absent.
      2. Assuming the duties of the president if he/she cannot complete his/her term.
    3. The duties of the secretary will include, but not be limited to:
      1. Taking minutes of all business, special, and executive meetings. In the absence of the secretary, this duty falls to the vice-president.
      2. Preparing correspondence for the organization.
      3. Maintaining copies of all minutes, the constitution, and the budget in a public location in the social work department, as well as providing copies to the president, the faculty advisor, and the SSWO public record which is to be kept in the social work department.
    4. The duties of the treasurer will include, but not be limited to:
      1. Maintaining the organizationís checking account, including:
        1. Depositing and disbursing funds
        2. Monthly balancing of the account.
        3. Preparing monthly and annual statements or income expenses.
        4. Maintaining file of receipts for disbursements.
      2. Maintaining a list of paid members
      3. Working with the executive board to award scholarships for dues.
      4. Monitoring expenses to remain within the guidelines of the budget.
      5. Preparing a proposed annual budget, based on the yearís expenses, to be presented during the second week of the November business meeting, where it will be discussed and then held over for final approval at the last business meeting of the fall semester.
    5. The duties of the publicity officer will include, but not be limited to:
      1. Inform members of upcoming meetings and events by e-mail, fliers, announcements in classes.
      2. Coordinate efforts to make SSWO visible on campus, such as t-shirts and posters.
      3. Assist committees with publicity efforts, such as newspapers, noon shows, radio spots, fliers, posters, e-mails, etc.
    6. The duties of the membership officer will include, but not be limited to:
      1. Visit Social Work classes to encourage Social Work majors to join SSWO at least once each semester.
      2. Leadership development: assisting members to find areas in which they would like to get involved in their first semester of membership, and in each following semester so to get as many possible different people for each elective position.
      3. Nominations of members for committees, board position, and any vacancy within the semester.
      4. Chair the T-shirt committee.
    7. The duties of the projects officer will include, but not be limited to:
      1. Develop a list of potential projects for the group.
      2. Assist in gathering information regarding cost, time necessary, resources needed, etc.
      3. Assure that committees create final report on activities to serve in future planning.
    8. The duties of the committee chairs will include, but not be limited to:
      1. Find members to serve on committees.
      2. Work with the liaison to executive committee and with faculty advisor.
      3. Convene meetings of the committee.
      4. Bring to SSWO meetings.
      5. Responsible for the project being carried out.
      6. Create a final report for the SSWO office for future reference.
      7. No person on the executive board will be allowed to be a committee chair and it will be a volunteer position.
    9. The duties of the parliamentarian will include, but not be limited to:
      1. Must know parliamentary procedure as based up Robertís Rules of Order Revised.
      2. Assure the meetings are conducted according to the Robertís Rules of Order Revised. Proper order includes:
        1. Meetings will follow an appropriate agenda.
        2. Time limits will be put on committee reports.
        3. Member discussions will be held during old business and new business segments of the agenda.
        4. Relevant business will take place during the meeting.
      3. The duties of the Student Senate Representative will be to attend MSU Student Senate meetings, sit on one university committee as assigned by the Student Senate, and report at business meetings on activities of Student Senate. This position is a one-year term.
      4. The duties of the Faculty Representative will attend the faculty meetings and report back to the organization about the issues that were discussed. Two people may be elected to this position and at least one person must attend the faculty meeting.
      5. CSO Representative
      6. SAC Representative
      7. A grievance committee representative will be appointed by the executive committee. They will meet on an "as needed" basis to hear appeals.
    10. If an officer or representative is not carrying out their duties, the executive liaison will discuss the issue with the person, and if it is not resolved the executive board will be notified and someone else will be selected to carry out the responsibilities.
    11. Nominations for officers, members of the departmental committees, and member(s) of the nomination committee will be presented at the regular business meeting held the third week in October with additional nominations from the floor being called for at that time. All nominees, except for departmental committees, must be paid members of the organization. A person may be nominated for only one executive position. However, a person may be nominated for two non-executive positions, excluding departmental committees.
    12. Elections will be held by the third week in October, with transfer of power starting at the beginning of the spring semester. New officers will shadow the current officers from after election until the beginning of the spring semester, to learn the rules and regulations, along with activities that have taken place the previous year. People must be paid members to vote. All annual elections are to be held by secret ballot over a period of at least four hours on a regular school day.
    13. Constitutional changes: They will be announced to membership in an e-mail, and sent to members for comment prior to the meeting. Changes will be brought before the membership in writing at a business meeting.
    14. In awarding scholarship funds for individuals to attend conferences, seminars, workshops, etc., priority will be given to those paid members who have participated significantly within the organization, as determined by the executive board and the faculty advisor. All people provided with scholarship funds to attend seminars/conferences will present a program on what they learned.

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