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Disability Services

Handbook - DSS Guidelines for Requesting Accommodations

Digitally recorded textbooks or Alternate Format
Beginning July 2006, we will no longer offer cassette players or analog (cassette) installments. Beginning in July 2007, we will offer audiobooks only on CD.

RFB&D's AudioPlus® digitally recorded textbooks are stored on CDs, which hold more than 40 hours each of recorded materials. This means that a book traditionally recorded on 10 RFB&D Classic CassettesTM will now fit onto a single CD. A student using five large textbooks may now only have to carry five CDs rather than 50 cassettes!

In order to play RFB&D digitally recorded textbooks, you will need to use specially adapted CD players or software.

  1. Textbooks in alternate format will only be obtained for those students whose documentation verifies that this is a reasonable and necessary accommodation. Some CDs are not made professionally - textbooks are scanned by workstudy students. Some prerecorded books are ordered through Recordings for the Blind & Dyslexic and MSU does hold an institutional membership to this organization. In addition, some textbooks are available through the publisher on CD Rom (e-text). Students must provide proof of purchase of the textbook.
  2. Students must fill out the "Audio Books on Tape Request Form" available in the DSS Office or on the DSS website under DSS forms. This form must be filled out completely and turned back in as soon as possible. It is the student's responsibility to know the name of the textbook, the author, the year, the edition, and ISBN Number, and what chapters are needed and the dates they are needed.
  3. If necessary, scanning of textbooks will begin as soon as a copy of the book can be obtained. Scanning and editing of textbooks is a timely process and will require, in most cases, two to three weeks time, sometimes more. Failure to provide all of the necessary information will also delay recording of your textbook.
  4. Students are responsible to check in with the DSS Office on a weekly basis to pick up copies of their CDs. Calls will not be made to students to remind them to pick up their tapes.
  5. All CDs must be returned to the DSS Office at the end of each semester.

Note Takers

  1. Note takers will only be provided for those students whose documentation verifies that this is a reasonable and necessary accommodation. Most often, the note taker will be another student in the class. It is unusual for an instructor to provide copies of their notes but students are encouraged to discuss this need with them as they may be willing to do so.
  2. Students must fill out the "Application for Note Taking Accommodations" available in the DSS Office or on the DSS website under DSS forms. This form must be filled out completely and turned back in as soon as possible. It is the student's responsibility to know the name of the class, time of the class, and the instructor's name. It is also helpful if the student can recommend the names of students that might be interested in taking notes for them.
  3. Disability Services will notify students when a note taker has been found. Students will be responsible to pick up their notes in the DSS office at least once per week. Calls will not be made to students to remind them to pick up their notes. Occasionally students needing notes and note takers make other arrangements for obtaining their notes, which is acceptable, as long as the notes are provided.
  4. Note takers do not need to provide notes for students that have unexcused absences or are regularly late.

Extended Time on Tests

  1. Extended time on tests will only be allowed for those students whose documentation verifies that this is a reasonable and necessary accommodation. Students need to request this accommodation through the DSS Office.
  2. All testing accommodations must be requested at least three days in advance.
  3. The Coordinator of Disability Services will complete the "Testing Accommodation Form" for the student's instructor(s) stating that extended time is needed on tests. The student will be responsible to present this form to his or her instructor and discuss the matter privately. The Testing Accommodation Form must be signed by both the Instructor and student. It is the student’s responsibility to return the "white" copy to DSS.
  4. The instructor can allow extended time in the classroom or the student can test in the testing room at the DSS Office. These arrangements are made between the instructor and the student in conjunction with the DSS Office.

Private/Quiet Room for Testing

  1. A private/quiet room for testing will only be allowed for those students whose documentation verifies that this is a reasonable and necessary accommodation. Students need to request this accommodation through the DSS Office.
  2. The Coordinator of Disability Services will include on the "Testing Accommodation Form stating that a private/quiet room is needed for test taking. The student will be responsible to present this form to his or her instructor and discuss the matter privately.
  3. The instructor can arrange for a private/quiet room or the student can test in the testing room at the DSS Office. These arrangements are made between the instructor and the student in conjunction with the DSS Office. It is the student's responsibility to schedule a private/quiet room for testing at least three days in advance, whenever possible, with the Testing Supervisor.

Oral Testing

  1. Reading of tests will only be allowed for those students whose documentation verifies that this is a reasonable and necessary accommodation. Students need to request this accommodation through the DSS Office.
  2. The Coordinator of Disability Services will include on the "Testing Accommodation Form" stating that reading of tests is necessary. The student will be responsible to present this form to his or her instructor and discuss the matter privately. Arrangements for reading of tests are made by the instructor and the student in conjunction with the DSS Office.
  3. The instructor can choose to read the test to the student privately or the student can have the test read to them by the DSS staff at the DSS Office or in a prearranged location. It is the student's responsibility to schedule reading of tests at least three days in advance, whenever possible, with the Testing Supervisor.

Scribe Services

  1. Scribing of tests will only is allowed for those students whose documentation verifies that this is a reasonable and necessary accommodation. Students need to request this accommodation through the DSS Office.
  2. The Coordinator of Disability Services will complete the "Testing Accommodation Form" for the student's instructor(s) stating that scribing of tests is necessary. The student will be responsible to present this form to his or her instructor and discuss the matter privately. Arrangements for scribing of tests are made by the instructor and the student in conjunction with the DSS Office.
  3. The instructor can choose to scribe for the student or the DSS staff can scribe the test for the student at the DSS Office or in a prearranged location. It is the student's responsibility to schedule scribing of tests at least three days in advance, whenever possible, with the Testing Supervisor.


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