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Disability Services

Handbook - Documentation

MSU is committed to providing accommodations for individuals with disabilities based on the documentation provided. To fulfill this commitment, MSU has established the following guidelines and expectations:

  1. To be considered a student with a disability under the law, the individual is responsible for providing documentation that substantiates his/her claim. The two purposes for providing documentation are: 1) to establish eligibility for and need of accommodation and 2) to establish that an individual has a need for protection from discrimination.
  2. The student will be asked to provide relevant and current written documentation of a disability for which accommodations are needed. Documentation is usually considered "current" if it is within the past three years but the age of acceptable documentation is dependent upon the disabling condition, the current status of the student, and the studentís request for accommodations. Documentation should be from an appropriate credentialed professional and clearly specify the existence of a disability as defined under the law. To accomplish this, the documentation must demonstrate that the physical or mental disability creates a substantial limitation to a major life activity (e.g. learning, self-care, walking, speaking, working, etc.). It should also define functional limitations and explain the need for reasonable accommodation.
    1. Occasionally, the documentation a student provides may not be sufficient to make a determination regarding disability and/or "appropriate reasonable accommodation." Under these circumstances, the DSS Office may require that the student provide additional or more current information. This documentation should be from an appropriate credentialed professional and should clearly specify the existence of a disability, define functional limitations, and explain the need for reasonable accommodation. This documentation must demonstrate that the physical or mental disability creates a substantial limitation to a major life activity (e.g. learning, self-care, walking, speaking, working, etc.).
    2. MSU is not obligated to provide accommodations in the absence of appropriate documentation but will work with the student to obtain any needed documentation in a timely manner.
    3. Any costs related to MSUís request for documentation will be the responsibility of the student.
    4. Any written documentation regarding a studentís disability should be sent to the DSS Office where it will be placed in a secure file for purposes of confidentiality.
    5. Documentation will be kept on file in the DSS Office for seven years after which time all documents will be shredded, unless the file is still active.


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